04-07-06 Summary of Actions

TCMA Board Meeting
April 7, 2006

1. Minutes from meeting on January 13, 2006
Approved.
Minutes will be filed and posted on the TCMA Web site (www.tcma.org).

2. New Members
Approved six Life memberships and twenty four new memberships.
New member packets will be mailed the week of April 24.

3. 2006-08 TCMA Strategic Plan
Approved amended 2006-08 TCMA Strategic Plan.
Adopted plan will be referenced in the next newsletter, posted on TCMA’s Web site, and presented to the TCMA membership at the Business meeting at the TCMA Annual Conference on June 3, 2006.

4. TCMA Constitution changes
Approved proposed three changes to the TCMA Constitution (membership classification combination, one endorsement for new members, Life member dues).
Approved three changes and will present them to the membership at the Business meeting at the TCMA Annual Conference on June 3, 2006 for a vote.

5. Clarence Ridley and Barney Knight/CPM awards
Approved recommended nominations and increased CPM award to $4,100 for FY 2006-07.
To be awarded at the TCMA Annual Conference.

6. Sample Employment Agreement
Tabled and referred to the TCMA Membership Committee for further revision.
Referred to the TCMA Membership Committee.

7. TCMA Professional Awards
Approved recommended nomination, determined a second award recipient, and referred the third to the TCMA Executive Committee for action.
Approved two awards and referred third to the TCMA Executive Committee.

8. TCMA Life membership
Approved a change to Life members to charge dues and TCMA Annual Conference registration rates as Student members.
Approved and will be presented as a TCMA Constitutional change at the Business meeting on June 3.

9. TCMA Internship Pilot Program
Approved pilot program with final approval of applicants by the TCMA Executive Committee.
To be implemented as approved.

10. Awarded 2008 TCMA Annual Conference host city
Awarded the 2008 TCMA Annual Conference to the host city of Arlington.
Notification of award to be sent the week of April 17, 2006.

11. ICMA Annual Conference
Approved $20,000 for sponsorship of the ICMA Annual Conference Opening Reception in San Antonio. Approved an additional $5,000 for the TCMA reception at the ICMA Annual Conference in San Antonio. Approved TCMA scholarships (max. 25) for the 2006 ICMA Annual Conference.
To be implemented as approved. Scholarship application notification to be coordinated with mailing on ICMA Annual Conference registration information.

12. ICMA Vice President recommendation
Referred to the TCMA Executive Committee for action.
TCMA Executive Committee will meet in April or May to discuss this recommendation.

13. TCMA/TCG Financial Planning program
Approved continuation of the program and directed staff to include $25,000 in FY 2006-07 budget.
TCG will be contacted the week of April 10 and costs to be included in next year’s budget.

14. Survey on City Manager Personality and Career Impacts
Joe LaBeau updated the Board about the report’s recommendations.
Survey participants will be provided with the results and the project will be discussed at a Professional Development Committee meeting.

15. Form of Government issues
The Board approved three items regarding Form of Government activities: 1.) agreed to have no involvement with PACs, 2.) budget an annual contribution to the ICMA Fund for the Profession, and 3.) develop and distribute educational materials addressing form of government issues.
To be implemented as approved.

16. TCMA Email List Service
Approved pilot program.
To be included in the FY 2006-07 TCMA Services Agreement.

17. Member Assistance Program (MAP)
Board directed the staff to conduct further research on an assistance program for TCMA members and provide recommendations at the next Board meeting.
Staff will research specifics on the program and add this issue to the next Board meeting’s agenda.

18. TCMA Annual Conference location requests
The cities of El Paso and Austin have offered to host a TCMA Annual Conference and asked to be included on the conference rotation list. The Board referred these requests to the Conference Task Force for consideration and recommendation.
TCMA Annual Conference locations will be included on an agenda of the TCMA Annual Conference Task Force.

Summary of Actions Archive	Summary of Actions TCMA Board Meeting April 7, 2006 1. Minutes from meeting on January 13, 2006 Approved. Minutes will be filed and posted on the TCMA Web site (www.tcma.org). 2. New Members Approved six Life memberships and twenty four new memberships. New member packets will be mailed the week of April 24. 3. 2006-08 TCMA Strategic Plan Approved amended 2006-08 TCMA Strategic Plan. Adopted plan will be referenced in the next newsletter, posted on TCMA’s Web site, and presented to the TCMA membership at the Business meeting at the TCMA Annual Conference on June 3, 2006. 4. TCMA Constitution changes Approved proposed three changes to the TCMA Constitution (membership classification combination, one endorsement for new members, Life member dues). Approved three changes and will present them to the membership at the Business meeting at the TCMA Annual Conference on June 3, 2006 for a vote. 5. Clarence Ridley and Barney Knight/CPM awards Approved recommended nominations and increased CPM award to $4,100 for FY 2006-07. To be awarded at the TCMA Annual Conference. 6. Sample Employment Agreement Tabled and referred to the TCMA Membership Committee for further revision. Referred to the TCMA Membership Committee. 7. TCMA Professional Awards Approved recommended nomination, determined a second award recipient, and referred the third to the TCMA Executive Committee for action. Approved two awards and referred third to the TCMA Executive Committee. 8. TCMA Life membership Approved a change to Life members to charge dues and TCMA Annual Conference registration rates as Student members. Approved and will be presented as a TCMA Constitutional change at the Business meeting on June 3. 9. TCMA Internship Pilot Program Approved pilot program with final approval of applicants by the TCMA Executive Committee. To be implemented as approved. 10. Awarded 2008 TCMA Annual Conference host city Awarded the 2008 TCMA Annual Conference to the host city of Arlington. Notification of award to be sent the week of April 17, 2006. 11. ICMA Annual Conference Approved $20,000 for sponsorship of the ICMA Annual Conference Opening Reception in San Antonio. Approved an additional $5,000 for the TCMA reception at the ICMA Annual Conference in San Antonio. Approved TCMA scholarships (max. 25) for the 2006 ICMA Annual Conference. To be implemented as approved. Scholarship application notification to be coordinated with mailing on ICMA Annual Conference registration information. 12. ICMA Vice President recommendation Referred to the TCMA Executive Committee for action. TCMA Executive Committee will meet in April or May to discuss this recommendation. 13. TCMA/TCG Financial Planning program Approved continuation of the program and directed staff to include $25,000 in FY 2006-07 budget. TCG will be contacted the week of April 10 and costs to be included in next year’s budget. 14. Survey on City Manager Personality and Career Impacts Joe LaBeau updated the Board about the report’s recommendations. Survey participants will be provided with the results and the project will be discussed at a Professional Development Committee meeting. 15. Form of Government issues The Board approved three items regarding Form of Government activities: 1.) agreed to have no involvement with PACs, 2.) budget an annual contribution to the ICMA Fund for the Profession, and 3.) develop and distribute educational materials addressing form of government issues. To be implemented as approved. 16. TCMA Email List Service Approved pilot program. To be included in the FY 2006-07 TCMA Services Agreement. 17. Member Assistance Program (MAP) Board directed the staff to conduct further research on an assistance program for TCMA members and provide recommendations at the next Board meeting. Staff will research specifics on the program and add this issue to the next Board meeting’s agenda. 18. TCMA Annual Conference location requests The cities of El Paso and Austin have offered to host a TCMA Annual Conference and asked to be included on the conference rotation list. The Board referred these requests to the Conference Task Force for consideration and recommendation. TCMA Annual Conference locations will be included on an agenda of the TCMA Annual Conference Task Force.
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