Board Minutes Archive

Board of Directors: Meeting Minutes

THURSDAY, SEPTEMBER 19, 2002
TML OFFICE, 3RD FLOOR CONFERENCE ROOM
AUSTIN, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: President Tom Muehlenbeck, City Manager, Plano; President-Elect Larry Gilley, City Manager, Abilene; Vice President Craig Lonon, City Administrator, Conroe; Past President Mike Conduff, City Manager, Denton; Region 4 Director Ed Thatcher, City Manager, Greenville; Region 5 Director Sharon Johnson, City Manager, Gladewater; Region 6 Director Joe Dickson, City Manager, Santa Fe; Region 8 Director Jack Hamlett, City Manager, Seguin; Region 9 Director Mike Tanner, City Manager, Portland; Region 10 Director Mike Perez, City Manager, McAllen. Guests: Incoming TML Board Representative Paul Parker, City Manager, Mount Pleasant; and Terrell Blodgett, TCMA Distinguished member; Staff: Gary Watkins, John Philpott, Gwena Cearley, Monte Akers, and Kyle Jung.

President Tom Muehlenbeck called the meeting to order at 1:00 p.m. and welcomed the guests and members in attendance.

On a motion by Mike Perez and a second by Jack Hamlett, the Board excused the absence of Bryan Easum, John Gayle, Mike Slye, Laura Huffman, Debra Brooks Forte’, and George Shackelford.

Regional representatives updated the Board concerning regional activities and openings.

Monte Akers provided an update regarding the recent Attorney General opinion (JC-0544) and its possible implications on city managers/administrators in Texas.

MEETING MINUTES

Upon a motion by Mike Conduff and a second by Craig Lonon, the Board approved the June 20, 2002 TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Upon a motion by Jack Hamlett and a second from Ed Thatcher, the following memberships were approved:

LIFE
John McCarty, former City Manager, Allen and Assistant City Manager, Irving.

FULL
Steven Alexander, City Manager, Copperas Cove
Melinda Brittain, Asst. City Manager, Center
JeLynne Burley, Asst. City Manager, San Antonio
Mike Castro, City Administrator, Stephenville
Calvin Cook, City Manager, Yoakum
Stan David, City Manager, Denver City
Marc Ott, Asst. City Manager, Fort Worth
Georgia Vines, City Administrator, Devine

ASSOCIATE
Yvonne Haag, Asst. to CM, Corpus Christi
Mark Israelson, Sr. Budget Analyst, Plano
Christal Kliewer, Asst. to CM, Friendswood
Anthony Snipes, Asst. to CM, Fort Worth

AFFILIATE
Karen Bostic, Mg. Dir., Admin/Fiscal Services, North Richland Hills

COOPERATING
Phyllis Colon, Tax Assessor/Collector, Laredo
Mike De La Fuente, MIS Director, Laredo
Agustin Dovalina III, Chief of Police, Laredo
Jerry Elizondo, Training Coordinator, Laredo
Jaime Flores, City Attorney, Laredo
Jose Flores, Airport Director, Laredo
Gustavo Guevara, Jr., City Secretary, Laredo
Riazul Mia, Dir., Environ. Services, Laredo
Daniel Migura, Jr., Dir., Admin Services, Laredo
Roberto Murillo, Traffic Safety Dir., Laredo
Heberto Ramirez, Interim Utilities Dir., Laredo
Maria Soliz, Asst. Library Director, Laredo
Erasmo Villarreal, Dir., Comm. Development, Laredo
Janice Weber, Library Director, Laredo

INTERN/STUDENT
Jacob Limon, Student, Southwest Texas State
Matthew Wojnowski, Intern, Temple

RECEIVE REPORTS FROM COMMITTEES

Mike Perez provided an update on the working program for the June 2003 TCMA Annual Conference in Lubbock and thanked the members of other TCMA Committees for providing suggestions of possible topics and speakers

. Mike Tanner informed the Board of the upcoming Membership/PR committee meeting on October 31 at the TML offices.

Kyle Jung informed the Board of the upcoming Professional Development committee meeting on November 7 at the City of Grapevine City Hall.

Ed Thatcher updated the Board on two items that the Technology Committee requested the Board consider. The Committee requested that a policy be written that defines what is urgent information for members, who determines that content, and how it should be sent to members. Also, the Committee requested that a membership poll be conducted to determine if their employees would benefit from and take part in an Information Technology affiliate. After discussion, the consensus of the Board was to take no action on these two items.

RECEIVE REPORT ON TML-RELATED ACTIVITIES

John Philpott updated the Board about the recent changes approved by the TML Board dealing with TML Affiliates. A copy of the changes was provided to the TCMA Board members.

RECEIVE REPORT ON ICMA-RELATED ACTIVITIES

Kyle Jung provided an update about upcoming changes to the ICMA Board composition and the new Executive Director. He also encouraged the Board members to attend the ICMA Annual Conference in Philadelphia at the end of this month.

FINANCIAL CONDITION

Kyle Jung presented the proposed FY 2002-2003 budgets for both TCMA and the Texas Foundation for Local Government. After a discussion of proposals for the upcoming year, Craig Lonon moved and Mike Conduff seconded a motion to approve the budget as presented. The motion was approved by the Board. The Board also recommended the proposed Foundation budget as presented to the Foundation Board for approval.

OLD/NEW BUSINESS

Terrell Blodgett provided an update about the upcoming elections regarding the Form of Government. No action was asked of the Board at this time.

Upon a motion by Larry Gilley and a second by Craig Lonon, the Board approved and accepted the results of the recent Constitutional ballot adding the language allowing for the cancellation of statewide TCMA Board elections if they are uncontested.

The Board discussed and referred the issue of the relationship between TCMA and the Urban Management Assistants’ Organizations to the TCMA Membership/PR Committee. The discussion included a possible constitutional change allowing a representative of the Assistants’ Organizations a position on the TCMA Board. The Board asked for recommendations from the committee at the next TCMA Board meeting.

The Board discussed and referred the issue of increasing the involvement in TCMA activities of the City Managers from larger Texas cities to the TCMA Membership/PR Committee. The Board asked for recommendations from the committee at the next TCMA Board meeting.

The Board discussed the issue of developing a policy that would provide direction when TCMA is approached to lend its name to co-sponsor an event. The TCMA staff was asked to develop a draft policy which can be discussed at the next TCMA Board meeting.

Tom Muehlenbeck presented a proposed statewide public policy development survey to the Board. He asked that the Board approve it and have it provided to the City Managers in Texas. This survey would provide a method for each City Manager to determine in what legislative activities their key employees are engaged so they can be better coordinated. The Board agreed with Tom and asked that this survey be made available to the City Managers in Texas.

The Board decided that their next meeting would be in conjunction with the Association of Mayors, Councilmembers and Commissioners (AMCC) Institute in February in Austin. The exact time and place to be determined.

ADJOURNMENT

There being no further business, the TCMA Board adjourned at 3:40 p.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT

Tom Muehlenbeck, Larry Gilley, Mike Conduff, and Craig Lonon were in attendance.

The meeting was convened at 3:40 p.m.

Kyle Jung presented the Board with the proposed budget as recommended by the TCMA Board. Upon a motion by Mike Conduff and a second by Larry Gilley, the Foundation Board approved the FY 2002-2003 budget.

With no other business, the meeting was adjourned at 3:45 p.m.