Board Minutes Archive

BOARD OF DIRECTORS MEETING

THURSDAY, AUGUST 5, 2004
TML OFFICE, 3RD FLOOR CONFERENCE ROOM, AUSTIN, TX

INTRODUCTORY ACTIVITIES

Those in attendance were: President Craig Lonon, City Manager, Cedar Park; President-Elect Rickey Childers, City Manager, Longview; Vice President Mark McDaniel, Assistant City Manager, Corpus Christi; Region 3 Director Matthew Benoit, Assistant City Manager, Wichita Falls; Region 4 Director Tom Hart, City Manager, Grand Prairie; Region 5 Director Jay Stokes, City Manager, Gladewater; Region 6 Director Ricky Jorgensen, City Manager, Silsbee; Region 9 Director Charles Windwehen, Assistant City Manager, Victoria; Director-at-large Karen Daly, City Manager, Greenville; TML Board Representative Paul Parker, City Manager, Lufkin. TML Staff: Gary Watkins, Gwena Cearley, and Kyle Jung.

President Craig Lonon called the meeting to order at 11:00 a.m. and welcomed the guests and members in attendance.

On a motion by Matt Benoit and a second by Tom Hart, the Board approved a $1,000 donation in the memory of Gary Gwyn to the ICMA Fund for the Profession.

On a motion by Charles Windwehen and a second by Paul Parker, the Board excused the absences of Courtney Sharp, Bert Lumbreras, Larry Dovalina, Leonardo Olivares, and David Landis.

Regional representatives updated the Board concerning regional activities and openings.

2004-2005 TCMA STRATEGIC PLAN

Craig Lonon asked that the Strategic Plan be made part of each of the TCMA Board agendas. The Board reviewed the plan and assigned parts of it to individual Board members. A copy of the revised plan will be available on TCMA’s Web site, attached to these minutes, and included in future Board agendas.

President Lonon advised that the appointment of task force chairs and vice chairs is the responsibility of the TCMA Committee chairs and vice chairs. He encouraged Board members that the appointment of the task force chairs and vice chairs be completed as soon as possible.

MEETING MINUTES

Upon a motion by Karen Daly and a second from Rickey Childers, the Board approved the June 17, 2004, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Upon a motion by Karen Daly and a second from Charles Windwehen, the following memberships were approved:

FULL
Jan Belcher, Assistant City Manager, Lancaster
Paul Davis, Interim City Administrator, League City
Joey Highfill, City Manager, Lake Worth
Jesus Olivares, City Manager, Eagle Pass
Ken Roberts, City Administrator, Selma
Brett Shannon, City Manager, Decatur
Michael Steele, City Manager, Burnet

ASSOCIATE
Clarence Wittwer, Public Works Director, South Houston

STUDENT
Jon Amundson, Intern, Allen Suzanne Thompson MPA Student, UT, Austin

Gwena Cearley advised the Board about the Murphy city manager situation. The Board agreed that despite pending litigation, the member should be extended intransition services.

RECEIVE REPORT FROM TCMA COMMITTEES AND/OR TASK FORCES

President Lonon, who also chairs the TCMA Financial Planning Task Force, updated the Board regarding the July 21st meeting of the Task Force. He advised that the TCMA Financial Planning Task Force met with TCG Consulting and developed the following six recommendations for the TCMA Board:

1. authorize TCG to determine its cost for a critique of TCMA’s model employment agreement;

2. authorize a meeting with TCG and TMRS representatives to better understand TMRS plan options;

3. request a proposal from TCG regarding a set of services to include: a.) financial and tax planning; b.) legal counsel for document specific issues; and c.) negotiating services.

4. authorize task force members and TCMA staff to conduct reference checks on TCG (i.e., contacting certain school superintendents to determine their knowledge of TCG and their services);

5. authorize a meeting with TCG and their legal counsel to determine qualifications and expertise; and

6. invite TCG to make presentations at several TCMA regional meetings.

Upon a motion by Charles Windwehen and a second from Tom Hart, the Board approved these six recommendations and directed the task force to continue investigating if TCMA should proceed further to develop a relationship with TCG Consulting.

Mark McDaniel asked that TCMA consider an appropriate recognition in memory of Gary Gwyn for the support provided by him to members of the city management profession. This issue was referred to the Mentoring Task Force.

RECEIVE REPORT ON TML-RELATED ACTIVITIES

Paul Parker updated the Board on activities TML is taking regarding the issue of School Finance reform by the Texas Legislature.

RECEIVE REPORT ON ICMA-RELATED ACTIVITIES

Kyle Jung provided an update about the TCMA reception at the ICMA Annual Conference and the Lifetime Membership approved by the ICMA Board for Terrell Blodgett. The official awarding of this Lifetime Membership is planned for Friday, October 29, during the TCMA sessions at the TML Annual Conference in Corpus Christi.

FINANCIAL STATEMENTS

Craig Lonon presented the proposed budgets as recommended by the TCMA Budget and Planning Committee. Karen Daly inquired if a printed membership directory was included in the proposed budget and was informed that one was not proposed. Craig Lonon asked for a motion to amend the proposed budget to include a printed directory. Rickey Childers moved and Charles Windwehen seconded to amend the proposed budget to include a printed membership directory. The Board approved the amendment with Karen Daly and Matt Benoit voting against the amendment. Rickey Childers moved and Paul Parker seconded a motion to approve the budget as amended and to recommend the Texas Foundation for Local Government’s proposed budget to the Foundation Board. The Board approved the motion with Karen Daly voting against the motion.

OLD/NEW BUSINESS

David Harris, City Administrator, Hill Country Village, and TCMA Region 8 President, asked the TCMA Board to consider a special award for Chuck Balcar, City Manager, Cibolo. Chuck Balcar has been diagnosed with terminal cancer. On a motion by Rickey Childers and a second by Charles Windwehen, the Board approved a special award in appreciation for the dedication and service to the city management profession for Chuck Balcar.

President Lonon brought up the recent situation involving the city manager of Hearne. He advised he would have the TCMA Region 7 Board Representative contact the city manager to learn more about the situation.

President Lonon reminded the Board about the possibility of the next meeting being held on Friday, November 19, in El Paso.

ADJOURNMENT

There being no further business, the TCMA Board adjourned at 12:10 p.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT

The Board called the meeting to order at 12:10 p.m. In attendance were, Craig Lonon, Foundation President; Rickey Childers, Foundation Vice President; and Paul Parker, Board member.

On a recommendation from the TCMA Board, Paul Parker moved and Rickey Childers seconded to accept the FY 2004-05 Foundation Budget as presented. The motion was approved.

There being no other business, the Foundation Board adjourned at 12:15 p.m.

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