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Board of Directors: Meeting Minutes
THURSDAY,
JUNE 26, 2003 INTRODUCTORY ACTIVITIES Those in attendance were: President Tom Muehlenbeck, City Manager, Plano; President-Elect Larry Gilley, City Manager, Abilene; Vice President Craig Lonon, City Administrator, Conroe; Region 2 Director John Gayle, City Manager, Snyder; Region 3 Director Mike Slye, City Manager, Burkburnett; Region 4 Director Ed Thatcher, City Manager, Greenville; Region 5 Director Sharon Johnson, City Manager, Gladewater; Region 6 Director Joe Dickson, City Manager, Santa Fe; Region 8 Director Jack Hamlett, City Manager, Seguin; Region 9 Director Mike Tanner, City Manager, Portland; Region 10 Director Mike Perez, City Manager, McAllen; Director-at-Large Debbie Brooks Feazelle, City Manager, La Porte; TML Board Representative Paul Parker, City Manager, Mount Pleasant; Immediate Past President Mike Conduff, City Manager, Denton. Incoming TCMA Board Members Rickey Childers, City Manager, Longview; Karen Daly, Assistant City Manager, Longview; Bert Lumbreras, Assistant City Manager, Waco; Matthew Benoit, Assistant City Manager, Wichita Falls; Jay Stokes, City Administrator, Jefferson; Charles Windwehen, Assistant City Manager, Victoria. Guests Robert O’Neill, ICMA Executive Director; Betsy Sherman, ICMA Staff Liaison; Ron Whitehead, City Manager, Addison; Denny Arnold, City Manager, Victoria; Robert Patrick, City Manager, Spearman; Marvin Townsend, Executive Director, TML-IRP; Jeff Jones, Assistant City Manager, Hurst; Lindsey Vincent, Management Assistant, Lubbock; Laura Bloss, Benefits Specialist, TML-IEBP; Larry Burnside, Field Services Representative, TML-IRP; Pat Doyle, TML-IEBP; Luis Arias, TML-IEBP; Foy Pricer, TML-IEBP; Christal Kliewer, Asst to the City Manager, Friendswood; Tammi Saddler, Asst. to the City Administrator, League City; Ron Lewis, Asst. to the City Manager, Lubbock. Staff: John Philpott, Gwena Cearley, and Kyle Jung. President Tom Muehlenbeck called the meeting to order at 3:30 p.m. and welcomed the guests and members in attendance. On a motion by John Gayle and a second by Mike Slye, the Board excused the absence of Courtney Sharp and Laura Huffman. Regional representatives updated the Board concerning regional activities and openings. MEETING MINUTES Upon a motion by Jack Hamlett and a second by Craig Lonon, the Board approved the February 9, 2003 TCMA Board meeting minutes as presented. MEMBERSHIP APPLICATIONS Upon a motion by Mike Conduff and a second from Larry Gilley, the following memberships were approved: LIFE FULL
AFFILIATE
COOPERATING
STUDENT/INTERN RECEIVE REPORTS FROM COMMITTEES Mike Conduff, Chair of the TCMA Nominating Committee, updated the Board about the activities of the committee concerning the 2003 TCMA statewide elections. With three uncontested elections and no ballot issues, the Nominating Committee recommended that the TCMA Executive Committee cancel the elections and declare the unopposed candidates, elected. The TCMA Executive Committee acted on this recommendation. The three new Board members are: Craig Lonon, President Elect, Rickey Childers, Vice President, and Karen Daly, Director At-Large. Mike Tanner, Chair of the Membership/PR Committee, updated the Board about the activities of the committee. The Committee made four recommendations for Board consideration. First, establishment of a new membership classification with reduced fees for assistants. After a discussion, Larry Gilley moved and Mike Tanner seconded a motion to have the TCMA Nominating Committee prepare a constitutional issue that would give the TCMA Board more flexibility in determining membership categories and fees. The Board approved the motion. Second, the adhoc mentoring committee should be made a regular TCMA Committee. Upon a motion by Joe Dickson, seconded by Debra Brooks Feazelle, the Board approved this motion. Third, the TCMA President Elect should be encouraged to appoint at least two members of the assistants’ organizations to the TCMA committees. Since Larry Gilley has already appointed 17 out of 25 At-Large slots on the 2003-2004 TCMA Committees to non-city managers, no action was taken on this item. Finally, the TCMA Board should be enlarged to allow one representative from the assistants’ organizations. Upon a motion by Mike Tanner and seconded by Craig Lonon, the Board approved the expansion of the TCMA Board and referred this item to the TCMA Nominating Committee to develop the ballot language and specifics for this TCMA Board position with input from the assistants’ organizations. Ron Whitehead, Chair of the adhoc mentoring committee updated the Board about the recent activities of the committee including the pairing of those wishing to be mentors and those wishing to be mentored. Two books have been purchased for those involved in the mentoring program this year. The Manager’s Pocket Guide to Effective Mentoring by Dr. Norman Cohen and The Mentee’s Guide to Mentoring by Dr. Norman Cohen. RECEIVE REPORT ON TML-RELATED ACTIVITIES Paul Parker updated the Board about the TML Board meeting scheduled for Friday, June 27 and the Legislative Update that will be given by Frank Sturzl, TML Executive Director, on Saturday, June 28 during the Awards Luncheon. RECEIVE REPORT ON ICMA-RELATED ACTIVITIES Robert O’Neill, ICMA Executive Director, provided an update of recent ICMA activities including the member outreach by Peggy Merris, ICMA President; voluntary credentialing; the election of Dave Kriegs as the next ICMA President; and the review of ICMA activities by ICMA staff for effectiveness. Texas members have contributed $5,356 to the ICMA Fund for the Profession which TCMA will match. To date, 13 individuals have requested reimbursement for the ICMA Applied Knowledge Assessment. Mike Conduff has expressed an interest in running for the 2004-2005 ICMA Vice President slot. Upon a motion by Sharon Johnson and a second by Ed Thatcher, the Board supports Mike Conduff’s candidacy and encourages others to support him in seeking this position. RECEIVE REPORT FROM THE TML INSURANCE POOLS Marvin Townsend, Executive Director, TML-IRP updated the Board about the activities and future plans of TML-IRP. He made several observations about future needs of city managers in Texas. Laura Bloss, Benefit Services Specialist, TML-IEBP updated the Board about the activities and future costs associated with TML-IEBP. RECEIVE REPORT FROM THE ASSISTANTS ORGANIZATIONS Tammi Saddler, President of the Urban Management Professionals of Southeast Texas, and Jeff Jones, President of the Urban Management Assistants of North Texas, updated the Board about their organizations recent activities. FINANCIAL CONDITION Kyle Jung provided the balance sheets and profit and loss statements for both TCMA and the Texas Foundation for Local Government for the period ending May 31, 2003. OLD/NEW BUSINESS Kyle Jung provided summaries of the follow-up surveys for the HB 463/Severance Agreement Survey and the Public Policy Survey that had been provided to the TCMA Membership. Jack Hamlett updated the Board about the recent decision by the Alamo Area COG to discontinue their newly elected officials’ training program. After a discussion by John Philpott of the plans for an extended newly elected officials’ training program being undertaking by TML, the Board asked Jack to find out what assistance may be required to continue this training previously provided by the Alamo Area Council of Governments. ADJOURNMENT There being no further business, the TCMA Board adjourned at 5:30 p.m. |
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