Board Minutes Archive

BOARD OF DIRECTORS MEETING
WEDNESDAY, FEBRUARY 20, 2002
COACH ROOM, STAGECOACH INN, SALADO, TEXAS

INTRODUCTORY ACTIVITIES
Those in attendance were: President Mike Conduff, City Manager, Denton; President-Elect Tom Muehlenbeck, City Manager, Plano; Vice President Larry Gilley, City Manager, San Marcos; Region 1 Director Bryan Easum, City Manager, Tulia; Region 2 Director Tommy Phillips, City Administrator, Seminole; Region 3 Director Mike Slye, City Manager, Burkburnett; Region 4 Director Greg Vick, Managing Director of Community Services and Facilities, North Richland Hills; Region 5 Director Sharon Johnson, City Manager, Gladewater; Region 6 Director Craig Lonon, City Administrator, Conroe; Region 7 Director Laura Huffman, Deputy City Manager, San Marcos; Region 8 Director Jack Hamlett, City Manager, Seguin; Region 9 Director Mike Tanner, City Manager, Portland; Region 10 Director Ray Kendall, City Manager, South Padre Island; Guest: Terrell Blodgett, TCMA Distinguished Member; Staff: Gary Watkins, Gwena Cearley, and Kyle Jung.

President Mike Conduff called the meeting to order at 2:05 p.m.

Upon the motion of Tom Muehlenbeck, with a second from Nick Finan, the Board excused the absence of Debra Brooks Forte’.

Regional representatives updated the Board concerning regional activities. Following a discussion of the form-of-government issue in Dallas, it was agreed that the TCMA President and appropriate officers would communicate with the City Manager regarding the situation.

MEETING MINUTES
Upon a motion by Craig Lonon and a second by Tom Muehlenbeck, the Board approved the October 12, 2001 TCMA Board meeting minutes.

NEW/OLD BUSINESS
The Board moved to this item so that Terrell Blodgett could update the Board about the activities of the National Civic League’s Model City Charter Review Committee including the committee’s discussion and rejection of most the Cincinnati, Ohio form of government changes. The Board also indicated TCMA’s desire to encourage the inclusion of Employment Agreement language in the revised model city charter. The Professional Development Committee was asked to submit draft language to Mr. Blodgett for possible inclusion in the Model City Charter. The Board thanked Mr. Blodgett for his work on the Model City Charter Review Committee.

MEMBERSHIP APPLICATIONS
Upon a motion by Nick Finan and a second from Greg Vick, the following memberships were approved:

LIFE
Mike Groomer, former Assistant City Manager, Fort Worth, City Manager of Haltom City and White Settlement, and Assistant City Manager, White Settlement

A. J. Veselka, former City Manager, Yoakum and Taft and City Administrator, Robstown

FULL
Donna Anderson, City Manager, Everman
Shannon Barrentine, City Administrator, Reno
Gerry Boren, City Manager, Fate
Giles Brown, Asst. City Manager, Sherman
John Daniel, City Manager, Crowley
Jerry Guillory, City Manager, Azle
William Lewis, City Manager, Alpine
Jeff Mackey, City Superintendent, Glen Rose
Shannon Mattingly, City Manager, Leander
Elizabeth Regner, Asst. City Manager, Plainview
Janet Sheguit, City Manager, Cameron
Beth Staton, City Administrator, Hedwig Village
Ernest Terry, City Manager, Bovina
Drew Traeger, City Administrator, Hollywood Park
Charles Winfield, City Administrator, Palacios

ASSOCIATE
Corby Alexander, Budget Analyst, College Station
Robert Hanna, Management Asst., Denton
Jessica Hein, Asst. to CM, Laredo
Jason Little, Management Assistant, Hurst
Ryan Rapelye, Asst. to CM, College Station
J. D. Reyes, Asst. to CM, San Angelo
Gene Simeon, Project Assistant, Pearland

COOPERATING
Mark McLiney, Senior Vice President, SWS Securities
Joel Romo, Asst. Dir. Gov. Relations, TMRS
Michael Ryan, U. S. Army Officer (LTC)
Ray Spivey, Dir. of Gov. Relations, TMRS

STUDENT
Brant Gary, Student, University of Houston

RECEIVE REPORTS FROM COMMITTEES

Jack Hamlett, Chair, Annual Conference Planning Committee, updated the Board on the activities of the TCMA Annual Conference Planning Committee and submitted a committee recommendation to approve a TCMA Annual Conference Sponsorship policy. On a motion by Craig Lonon and a second by Jack Hamlett, the Board approved the policy with Nick Finan voting against.

Tommy Phillips informed the Board of the TCMA Annual Conference Planning Committee’s vote to add a place on the TCMA Golf Tournament Registration form for donations to the Texas Foundation for Local Government and expressed his concern with this proposed action. On a motion by Craig Lonon and a second by Tommy Phillips, the Board approved adding a line to the TCMA Annual Conference Registration form to allow individuals to make donations to the Texas Foundation for Local Government; the Board approved the registration form addition with Nick Finan voting against.

Laura Huffman, Chair, Membership/PR Committee, updated the Board about the current activities of the Our Town, Texas program and the membership drive currently underway. Also, due to the limited number of TCMA Professional Awards program applications, Laura suggested, and the Board concurred, to extend the deadline for submission of applications to March 15.

Larry Gilley, Chair, Professional Development Committee, informed the Board of the Ridley and Barney Knight/CPM scholarship applications. On a motion by Larry Gilley and a second by Nick Finan, the Board awarded the 2002-2003 Clarence E. Ridley Scholarship to Jason Batchelor. On a motion by Mike Slye and a second by Larry Gilley, the Board awarded the 2002 Barney Knight/CPM Scholarship to Gary Brown, City Manager, Floydada.

Tommy Phillips, Chair, Technology Committee, updated the Board about the activities of the committee, including possible topics and speakers for the TCMA Annual Conference.

RECEIVE REPORTS ON TML-RELATED ISSUES

George Shackelford informed the Board of the actions of the TML Board during the TML Annual Conference in Houston, including NLC-related election, acceptance of TML audit, and the realignment of Hays County into TML Region 10.

RECEIVE REPORTS ON ICMA-RELATED ISSUES

Mike Conduff informed the Board of the new ICMA Awards Program for Oustanding Manager of the Year and encouraged suggestions for this award be forwarded to him within the next ten (10) days. He also solicited input regarding the ICMA Executive Director position. There was an informal consensus that the Executive Director should have City Manager experience with less emphasis on association management experience.

Kyle Jung informed the Board that information from the ICMA Board meeting held January 10-13 in Guadalajara, Mexico was included in the board packet.

TCMA AND FOUNDATION FOR LOCAL GOVERNMENT FINANCIALS

Kyle Jung presented the Board with the financial summaries for the period ending December 21, 2001 for both TCMA and the Texas Foundation for Local Government.

Kyle Jung presented the proposed TCMA/TML Services Agreement effective July 1, 2002. One optional activity that was presented to the Board was to email the Connect News Service update each workday to the TCMA members for whom TML has a current email address. On a motion by Nick Finan and a second by Ray Kendall, the Board approved the Services Agreement including increasing the Base Service fee from $15.00 per member to $20.00 per member to cover the cost of this service.

OLD/NEW BUSINESS

Kyle Jung presented the draft version of the TCMA Strategic Plan that the TCMA Board developed October 11-12, 2001. On a motion by Larry Gilley and a second by Jack Hamlett, the Board adopted the Strategic Plan with line item 3A removed.

Mike Conduff reminded the Board of the March 4 TCMA/TFCA meeting to discuss legislative issues for the 2003 Texas Legislative Session scheduled for the Plano Fire Department Building (1901 Avenue K, Plano).

ADJOURNMENT

There being no further business, the TCMA Board adjourned at 5:05 p.m.

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