Board Minutes Archive

BOARD OF DIRECTORS MEETING

FRIDAY, DECEMBER 5, 2008
HOUSTON AIRPORT MARRIOTT HOTEL, FORT WORTH ROOM
HOUSTON, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board Members: President Paul Parker, City Manager, Lufkin; President-Elect Courtney Sharp, City Manager, Midland; Vice President Bill Keffler, City Manager, Richardson; TML Board Representative Jim Jeffers, City Manager, Nacogdoches; Region 1 Director Terri Johnson, City Manager, Friona; Region 2 Director Rick Osburn, City Manager, Levelland; Region 3 Director Lambert Little, City Administrator, Hico; Region 4 Director Julie Couch, City Manager, Rockwall; Region 5 Director Bob Turner, City Manager, Tyler; Region 6 Director Chip VanSteenberg, City Administrator, Shenandoah; Region 7 Director Terry Roberts, City Manager, Brenham; Region 8 Director David Harris, Assistant City Manager, Schertz; Region 9 Director Gary Broz, City Manager, Port Lavaca; Region 10 Director Wendy Smith, Assistant City Manager, McAllen; Representative of the Assistants’ Organizations Mirenda McQuagge-Walden, Special Projects Manager, Bedford; Guests: Tom Muehlenbeck, City Manager, Plano; TML Staff: Kyle J. Jung.

President Paul Parker called the meeting to order at 9:05 a.m. and welcomed those in attendance. Regional representatives and the assistants’ organizations representative updated the Board concerning regional activities and openings.

On a motion by Lambert Little and a second by Julie Couch, the Board excused the absence of Julie Johnston.

MEETING MINUTES
Upon a motion by David Harris and a second by Courtney Sharp, the Board approved the August 29, 2008, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS
Upon a motion by Gary Broz and a second by David Harris, the following new memberships were approved:

Full
Angel Escobar, City Manager, Corpus Christi
Ron Holliday, City Manager, Eastland
Heath Kaplan, City Manager, Crandall
Robert Patrick, City Manager, Lucas
Kevin Troller, Assistant City Manager, Baytown

Student
Piersen Bowman, Student, Univ. of Oshkosh, WI

The Board discussed the requests to award Distinguished memberships to Charlie Duckworth and Bob Herchert. Upon a motion by Mike Perez and a second by Julie Couch, the Board took no action on the requests and asked the TCMA Membership Committee to recommend specific criteria for the Board to use when considering a request to award a TCMA Distinguished membership. Paul Parker said that he would contact Don Paschal regarding Charlie Duckworth, and Bob Turner said that he would contact Bob Herchert to let them know the status of their membership requests.

After a discussion regarding the TCMA membership dues renewal process, on a motion by Julie Couch and a second by Rick Osburn, the Board asked the TML staff to mail the TCMA dues renewal letters no later than the end of November each year.

RECEIVE REPORT FROM TCMA COMMITTEES
Paul Parker, chair, TCMA Executive Committee, updated the Board about the October 24, 2008, letter of support requested by the City of San Antonio to host the 2017 ICMA Annual Conference. On a motion by David Harris and a second by Wendy Smith, the TCMA Board authorized letters of support for the city of Austin, Fort Worth, and Houston to host the 2017 ICMA Annual Conference if requested by the city and the TCMA region.

Courtney Sharp, chair, TCMA Professional Development Committee, informed the Board that the committee has scheduled a meeting for January 30, 2009, to finalize the 2009 TCMA Annual Conference program. Also, Courtney Sharp informed the Board that due to the quality of speakers included on the program, the TCMA Annual Conference speaker’s line item will be exceeded. Tom Muehlenbeck informed the Board that David Limardi, city manager, Highland Park, Illinois, and current ICMA president, will attend the 2009 TCMA Annual Conference and would like to be included as a speaker on the program.

Jim Jeffers, chair, TCMA Communications Committee, informed the Board that the committee had not met since the last TCMA Board meeting but is planning a meeting in January or February. Also, Jim Jeffers informed the Board that ICMA is working on providing training through audio conferencing, and the committee is considering a joint meeting with ICMA, TCMA, and TML.

Bill Keffler, chair, TCMA Membership Committee, informed the Board that the committee met on November 7, 2008, and discussed the TCMA awards and scholarships programs. Also, due to other activities, Linda Groomer will not be able to continue her role with the TCMA mentoring program. Bill Keffler recommended that the TCMA Executive Committee plan a meeting with the leadership of the statewide assistants’ organizations to talk about interaction between the groups. Bill Keffler volunteered to coordinate this meeting.

Mike Perez, chair, TCMA Nominating Committee, informed the Board that the letter concerning the TCMA nominations timeline for 2009-2010 statewide officers will be mailed in mid-December. Petitions will be accepted starting January 5 through February 27, 2009. Ballots for contested positions will be mailed on March 16 and will be due back no later than April 3, 2009.

Bob Turner, chair, TCMA Ethics Committee, updated the Board about the current status of ethics-related situations in Texas. Also, approximately 202 individuals have taken the TCMA online ethics course since it was made available on June 1.

RECEIVE REPORT ON TML-RELATED ISSUES
Jim Jeffers, TML Board Representative, informed the Board that the TML Board will meet on December 12, 2008, and the major item on the meeting agenda is the adoption of the TML legislative program.

RECEIVE REPORT ON ICMA-RELATED ISSUES
Tom Muehlenbeck, ICMA Mountain Plains Region Vice President, and city manager, Plano, thanked the Board for the support of the reception during the most recent ICMA Board meeting in Plano. James Fisher, city manager, Murphy, has been appointed to the ICMA president selection committee. ICMA is planning a regional training workshop for April 16-17, 2009, in Boulder, Colorado, and encourages Texas members to consider attending. Tom Muehlenbeck and Bill Keffler informed the Board about the ICMA Legacy Leaders Program that encourages members to provide interviews that will document the history and value of the profession. These interviews are being collected for the ICMA 100th Anniversary celebration in 2014.

FY 2007-2008 TCMA AUDIT
Kyle Jung submitted the FY 2007-2008 TCMA audit for consideration by the TCMA Board. On a motion by Courtney Sharp and a second by David Harris, the TCMA Board approved the FY 2007-2008 TCMA audit as presented.

ADJOURNMENT
With no other business, the meeting was adjourned at 11:50 a.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG)

The Board called the meeting to order at 11:50 a.m. and in attendance were Paul Parker, Foundation president; Courtney Sharp, Board member; Bill Keffler, Board member; Jim Jeffers, Board member; Mike Perez, Board member; members of the TCMA Board; and Kyle J. Jung, TML staff.

On a motion by Mike Perez and a second by Courtney Sharp, the Board approved the FY 2007-2008 TFLG audit as presented.

There being no other business, the Foundation Board adjourned the meeting at 11:51 a.m.

The schedule for future TCMA Board meetings is:

March 20, 2009, in Lufkin
June 4, 2009, in Austin (prior to the TCMA Annual Conference)

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