Board Minutes Archive

BOARD OF DIRECTORS MEETING

FRIDAY, August 29, 2008
AVIATION ADMINISTRATION CONFERENCE ROOM, DALLAS LOVE FIELD
DALLAS, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board Members: President Paul Parker, City Manager, Lufkin; President-Elect Courtney Sharp, City Manager, Mount Pleasant; Vice President Bill Keffler, City Manager, Richardson; TML Board Representative Greg Vick, Assistant City Manager, Farmers Branch; Region 1 Director Terri Johnson, City Manager, Friona; Region 2 Director Rick Osburn, City Manager, Levelland; Region 3 Director Lambert Little, City Administrator, Hico; Region 4 Director Julie Couch, City Manager, Rockwall; Region 6 Director Chip VanSteenberg, City Administrator, Shenandoah; Region 7 Director Terry Roberts, City Manager, Brenham; Region 8 Director David Harris, Assistant City Manager, Schertz; Region 9 Director Gary Broz, City Manager, Port Lavaca; Region 10 Director Wendy Smith, Assistant City Manager, McAllen; Director at-Large Julie Johnston, City Administrator, Dickinson; Representative of the Assistants’ Organizations Mirenda McQuagge-Walden, Special Projects Manager, Bedford; Incoming TML Board Representative Jim Jeffers, City Manager, Nacogdoches; Guests: Tom Muehlenbeck, City Manager, Plano. TML Staff: Gary Watkins and Kyle J. Jung.

President Paul Parker called the meeting to order at 9:10 a.m. and welcomed those in attendance. Regional representatives updated the Board concerning regional activities and openings.

On a motion by David Harris and a second by Lambert Little, the Board excused the absences of Mike Perez and Bob Turner.

MEETING MINUTES

Upon a motion by David Harris and a second by Gary Broz, the Board approved the June 26, 2008, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Upon a motion by Lambert Little and a second by Courtney Sharp, the following new memberships were approved:

Full
Kelly Cooper, Assistant City Manager, Colleyville
Fred Greene, Assistant City Manager, Denton
Vicky Rudy, City Administrator, Rollingwood

Associate
Lindsey Baker, Assistant to the City Manager, Denton
John Cabrales, Jr., Public Information Officer, Denton
Jennifer May, Management Assistant II, Sugar Land
Jeffrey Trinker, Management Assistant I, Sugar Land

Intern
Samantha Woodmancy, Intern, Garland

RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES

Paul Parker, chair, TCMA Executive Committee, updated the Board about the August 22, 2008, committee meeting. On a motion by David Harris and a second by Wendy Smith, the TCMA Board approved a recommendation from the TCMA Executive Committee to revise the ethics training requirement to encourage, but not require, TCMA Life and Distinguished members to attend annual ethics training.

Courtney Sharp, chair, TCMA Professional Development Committee, informed the Board that the committee has scheduled a meeting for September 4-5, 2008.

Greg Vick, chair, TCMA Public Relations Committee, informed the Board that the committee had not met since the last TCMA Board meeting. During the strategic planning meeting, the name of the committee had been changed to the TCMA Communications Committee, and this change will be updated where appropriate.

Bill Keffler, chair, TCMA Membership Committee, informed the Board that the committee would be overseeing all TCMA awards and scholarship programs as included in the 2008-2009 TCMA strategic plan.

Paul Parker, TCMA president, informed the Board that the TCMA Nominating Committee, chaired by Mike Perez, city manager, McAllen, will develop recommendations regarding the role of the committee during elections for statewide TCMA officers. Any recommendations developed will be submitted to the TCMA Board at a future meeting.

Terry Roberts, vice chair, TCMA Ethics Committee, informed the Board that the application for membership submitted by Vicky Rudy, City Administrator, Rollingwood, was reviewed by the chair and vice chair and after talking with her regarding past political activities, her application for membership is recommended for approval.

RECEIVE REPORT ON TML-RELATED ISSUES

Greg Vick, TML Board representative, updated the Board about the recent meetings of the TML legislative policy committees, with their final reports being submitted at the TML Resolutions Committee meeting at the TML Annual Conference in October in San Antonio. The TCMA Board asked Mike Perez and Greg Vick to continue to represent TCMA on the TMRS committee created earlier this year and to continue to report back to the TCMA Board as appropriate.

RECEIVE REPORT ON ICMA-RELATED ISSUES

Tom Muehlenbeck, ICMA Mountain Plains Region vice president, and city manager, Plano, informed the Board that an ICMA Board meeting is planned for November 5-7, 2008, in Plano. Tom Muehlenbeck asked TCMA to consider underwriting a reception in the amount of $2,000. Paul Parker informed the Board that this amount was included in the proposed budget to be considered by the TCMA Board.

The TCMA Executive Committee considered a request from ICMA to consider an ICMA membership drive proposal for city managers from cities with populations under 10,000 who have not been ICMA members in the past. On a motion by Bill Keffler and a second by Julie Johnston, the Board approved a recommendation to authorize up to 15 reimbursements of up to $300 for ICMA memberships and to budget $4,500 in the FY 2009-2010 TCMA budget.

2008-2009 TCMA STRATEGIC PLAN

The TCMA Board developed a draft strategic plan on June 29, and the TCMA Executive Committee revised it on August 22. The TCMA Board reviewed the revised version and made some minor changes. On a motion by Courtney Sharp and a second by David Harris, the TCMA Board approved the 2008-2009 TCMA strategic plan as amended.

2008-2009 TCMA and TEXAS FOUNDATION FOR LOCAL GOVERNMENT BUDGETS

The TCMA Budget and Planning Committee submitted proposed budgets for TCMA and the Texas Foundation for Local Government (TFLG). On a motion by Greg Vick and a second by Gary Broz, the TCMA Board approved the 2008-2009 TCMA budget as presented. On a motion by Gary Broz and a second by Rick Osburn, the TCMA Board recommended that the TFLG Board approve their budget as presented.

ADJOURNMENT

With no other business, the meeting was adjourned at 11:35 a.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG)

The Board called the meeting to order at 11:40 a.m. and in attendance were Paul Parker, Foundation president; Courtney Sharp, Board member; Bill Keffler, Board member; Greg Vick, Board member; members of the TCMA Board; and Kyle J. Jung, TML staff.

On a motion by Greg Vick and a second by Courtney Sharp, the board approved the 2008-2009 TFLG budget as presented.

There being no other business, the Foundation Board adjourned the meeting at 11:42 a.m.

The schedule for future TCMA Board meetings is:

December 5, 2008, at Bush Intercontinental Airport in Houston
March 20, 2009, in Lufkin
June 4, 2009, in Austin (prior to the TCMA Annual Conference)

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