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BOARD OF DIRECTORS MEETING FRIDAY, AUGUST 24, 2007 INTRODUCTORY ACTIVITIES Those in attendance were: TCMA Board Members: President Mike Perez, City Manager, McAllen; President Elect Paul Parker, City Manager, Lufkin; Vice President Courtney Sharp, City Manager, Mount Pleasant; TML Board Representative Greg Vick, Assistant City Manager, Farmers Branch; Region 1 Director Terri Johnson, City Manager, Friona; Region 2 Director Jared Miller, City Manager, Snyder; Region 3 Director Lambert Little, City Administrator, Hico; Region 4 Director Bill Keffler, City Manager, Richardson; Region 5 Director Bob Turner, City Manager, Tyler; Region 8 Director Rick Cortes, Assistant City Manager, Seguin; Region 9 Director Gary Broz, City Manager, Port Lavaca; Region 10 Director Craig Lonon, City Manager, Harlingen; Representative of the Assistants’ Organizations Catherine Hernandez, Executive Assistant, San Antonio. TML Staff: Gary Watkins and Kyle J. Jung. President Mike Perez called the meeting to order at 9:00 a.m. and welcomed those in attendance. Regional representatives updated the Board concerning regional activities and openings. On a motion by Greg Vick and a second by Jared Miller, the Board excused the absences of Mark McDaniel, Michael Ross, James Fisher, and Julie Johnston. Mike Perez read a letter from Cliff Johnson, retired City Manager of Hurst, Grand Prairie, and DeSoto, thanking TCMA for its professionalism. MEETING MINUTES Upon a motion by Paul Parker and a second by Gary Broz, the Board approved the June 21, 2007 TCMA Board meeting minutes as presented. MEMBERSHIP APPLICATIONS Upon a motion by Lambert Little and a second by Paul Parker, the TCMA Board tabled consideration of a Life membership for Gordon Pierce until the next TCMA Board meeting. Upon a motion by Craig Lonon and a second by Lambert Little, the following memberships were approved: Full
Associate Cooperating Student/Intern
RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES Mike Perez, Chair, TCMA Executive Committee, updated the Board about the Committee’s activities including the proposed budget and a proposed contract with the Waters Consulting Group (WCG). On a motion by Bill Keffler and a second by Paul Parker, the TCMA Board approved the contract between TCMA and WCG for the mentoring program through the end of the current fiscal year (June 30, 2008). On a motion by Gary Broz and a second by Rick Cortes, the TCMA Board authorized the TCMA Career Management Task Force to negotiate with Linda Groomer to assist in coordinating the TCMA mentoring program through the end of the current fiscal year (June 30, 2008). The Board limited this item to $9,000. Oversight of the mentoring program was assigned to the TCMA Career Management Task Force (Michael Ross, Chair and Bill Keffler, Vice Chair). Paul Parker, Chair, TCMA Professional Development Committee updated the Board about the recent committee activities. On a motion by Paul Parker and a second by Craig Lonon, the TCMA Board awarded the 2009 TCMA Annual Conference to the City of Austin. The conference will be held on June 5-7, 2009 at the Hilton Hotel, contingent upon successful hotel contract negotiations. Greg Vick updated the Board about recent activities of a group working on the Our Town, Texas program and Texas Foundation for Local Government strategic planning. Craig Lonon proposed several dates for a future fundraising event and the TCMA Board indicated their preference for a March/April 2008 time period. Mike Perez indicated he had signed an Agreement of Services between TCMA and the University of North Texas, Public Administration Department for the Form of Government research project. This agreement is effective through the end of the current fiscal year (June 30, 2008). Courtney Sharp, Chair, TCMA Membership Committee informed the Board that he will work with the TML staff to send a letter to those who joined TCMA during the free membership drive this spring encouraging them to renew their membership when they receive their dues renewals in October. Also, this list of new members will be sent to the TCMA Board and TCMA region presidents so they can personally contact the individuals and encourage them to renew their memberships. Mike Perez read a brief update sent by James Fisher regarding the TCMA Ethics Committee. Work on the online TCMA ethics course is still underway, but it will not be ready by the September 1 deadline. James Fisher will provide an update to the TCMA Board in the near future. RECEIVE REPORT ON TML-RELATED ISSUES Greg Vick, TML Board Representative, informed the TCMA Board that the TML Board has not met since the last TCMA Board meeting. Greg Vick reminded the Board that the deadline for submitting resolutions to be considered by the TML Resolutions Committee at the TML Annual Conference is September 24. RECEIVE REPORT ON ICMA-RELATED ISSUES Mike Perez informed the Board that he, Mark McDaniel, and the Waters Consulting Group will make a presentation on the TCMA mentoring program at the upcoming ICMA Annual Conference. Mike Perez informed the Board that the ICMA Nominating Committee will interview two candidates from Texas for the ICMA Board Non-CEO position during the ICMA Annual Conference in Pittsburgh. The two candidates are Rick Cortes, Assistant City Manager, Seguin and Francis Gonzalez, Assistant City Manager, San Antonio. The TCMA board has voted to endorse Rick Cortes’ candidacy. Kyle Jung informed the Board that the TCMA reception at the ICMA Annual Conference in Pittsburgh, PA will be held on Monday, October 8 at the Westin Hotel. 2007-2008 TCMA STRATEGIC PLAN On a motion by Courtney Sharp and a second by Greg Vick, the TCMA Board approved the strategic plan as developed at the June 24, 2007 goals-setting meeting in San Antonio. FINANCIAL STATEMENTS Mike Perez presented the proposed FY 2007-2008 TCMA and Texas Foundation for Local Government (TFLG) budgets as recommended by the TCMA Budget and Planning Committee. On a motion by Craig Lonon and a second by Courtney Sharp, the TCMA Board added $9,000 to the mentoring program line item, approved the TCMA budget as amended, and recommended the TFLG budget to the Foundation Board. OLD/NEW BUSINESS Mike Perez created the TCMA Career Management Task Force and asked the TCMA Board to confirm its creation. On a motion by Craig Lonon and a second by Jared Miller, the TCMA Board approved the creation of the TCMA Career Management Task Force (Michael Ross, Chair and Bill Keffler, Vice Chair). The TCMA Board discussed issues related to the Texas Municipal Retirement System (TMRS) and directed the TCMA Executive Committee to monitor TMRS issues and include an update in their committee report at future TCMA Board meetings. The TCMA Board discussed a set of mutual performance criteria and expectations. When drafted, the performance criteria will be forwarded to the TCMA Board for review and, when finalized, Mike Perez will forward a letter outlining the performance criteria and expectations to Frank Sturzl, TML Executive Director. ADJOURNMENT With no other business, the meeting was adjourned at 11:30 a.m. The next meeting of the TCMA Board is January 25, 2008 in Austin. TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG) The Board called the meeting to order at 11:30 a.m. and in attendance were Mike Perez, Foundation President; Paul Parker, Board member; Courtney Sharp, Board member, Greg Vick, Board member, and Gary Watkins and Kyle J. Jung, TML Staff. On a motion by Paul Parker and a second by Courtney Sharp, the Foundation Board approved the FY 2007-2008 Texas Foundation for Local Government budget as recommended by the TCMA Board. On a motion by Paul Parker and a second by Courtney Sharp, the Foundation Board approved the 2007-2008 TML-TFLG services agreement as presented. There being no other business, the Foundation Board adjourned at 11:36 a.m.
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