Board Minutes Archive

BOARD OF DIRECTORS MEETING

FRIDAY, AUGUST 11, 2006
BOARDS AND COMMISSIONS ROOM, AUSTIN CITY HALL
AUSTIN, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board Members: President Mark McDaniel, Deputy City Manager, Tyler; Vice President Paul Parker, City Manager, Lufkin; Immediate Past President Rickey Childers, City Manager, Longview; Region 1 Director Linda Weller, City Manager, Gruver; Region 2 Director Jared Miller, City Manager, Snyder; Region 3 Director Darron Leiker, City Manager, Wichita Falls; Region 4 Director Tom Hart, City Manager, Grand Prairie; Region 6 Director Michael Ross, City Manager, West University Place; Region 7 Director Dick Fletcher, City Manager, Robinson; Region 8 Director Rick Cortes, Assistant City Manager, Seguin; Region 9 Director Tom Blazek, City Manager, Rockport; Director-at-Large Laura Huffman, Assistant City Manager, Austin; Representative of the Assistants’ Organizations Cindy Stanfield, Administrative Services Manager, Sugar Land. Guests: Toby Futrell, City Manager, Austin; Rudy Garza, Assistant City Manager, Austin; Juan Garza, Assistant City Manager, Austin; Bert Lumbreras, Assistant City Manager, Austin; Linda Groomer, City Manager, Farmers Branch; and James Fisher, Village Administrator, Bee Cave. TML Staff: Kim Pendergraft and Kyle J. Jung.

President Mark McDaniel called the meeting to order at 9:00 a.m. and welcomed those in attendance.

Regional representatives updated the Board concerning regional activities and openings.

Mark McDaniel provided an update about the recent trip to El Paso to present the City Council of the Year Award. Kyle Jung provided an update about the new TCMA EN_Quire email list service.

Toby Futrell welcomed those in attendance and provided a 20 minute guided tour of the Austin City Hall building.

On a motion by Jared Miller and a second by Rickey Childers, the Board excused the absences of Mike Perez, David Landis, Jim Blanchard, and Sunny Philip.

MEETING MINUTES

Upon a motion by Tom Hart and a second by Darron Leiker, the Board approved the June 1, 2006, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Upon a motion by Michael Ross and a second from Paul Parker, the following memberships were approved:

FULL
David Butler, City Manager, McLendon-Chisholm
Cliff Bowden, Former City Administrator, Canton
Patty Brunson, Assistant City Manager, Harker Heights
James Cox, City Manager, Lindale
Shawna Dowell, City Administrator, Castroville
John Hobson, City Administrator, Bulverde
Lee Lawrence, City Manager, Anna
M. Christopher Peifer, Deputy City Manager, League City

ASSOCIATE
Joey Boyd, Assistant to the City Manager, Rockwall
Cynthia Stanfield, Admin. Services Manager, Sugar Land

COOPERATING
Charles S. Anderson, Self-employed
Edwin Griffin, Jr., Senior Consultant, National Center for Missing and Exploited Children
Linda Morvant, Field Service Representative,

TML IRP STUDENT/INTERN
Debbie Henderson, Intern, Rockwall
Mandy Maxwell, Intern, Dallas
David Schwartz, Intern, Richardson
Wes Wright, MPA Student, Texas Tech University

RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES

Linda Groomer, Chair, Mentoring Task Force, gave a PowerPoint presentation about the proposed TCMA Coaching and Mentoring program. On a motion by Laura Huffman and a second from Tom Hart, the Board approved the one-year pilot program. The TCMA Mentoring Task Force will work with Waters Consulting to begin identifying individuals to participate in the program as coaches.

Mark McDaniel informed the Board that he had contacted ICMA and negotiated a $3,000 donation from ICMA to cover the estimated costs of individuals’ expenses associated with taking the CareerNavigator assessment tool.

James Fisher, Chair, Ethics Committee, updated the Board about the activities of the committee and informed the TCMA Board that the Committee will explore the development of an online ethics training program at their meeting scheduled for August 31. The Ethics Committee will bring a recommendation to the Board in January regarding the online ethics training program.

Mark McDaniel updated the Board that the TCMA Executive Committee approved 26 applications for the TCMA/ICMA Annual Conference Scholarships. The individuals have been notified and their names have been forwarded to ICMA.

Greg Vick, Public Relations Committee member, updated the Board about the activities of the Public Relations Committee. He asked the Region Board Representatives to meet with their Region Presidents to help identify potential “Crisis Team” members and send suggestions to David Landis, Greg Vick, or Kyle Jung. The Public Relations Committee’s next meeting is set for September 7 in Austin.

Paul Parker, Chair, Membership Committee, updated the Board about the 26 applications that were submitted for the TCMA/ICMA Annual Conference Scholarships. The Membership Committee’s next meeting is set for September 29 in Austin.

The Professional Development Committee’s next meeting is scheduled for September 8 in San Antonio.

RECEIVE REPORT ON TML-RELATED ACTIVITIES

Mark McDaniel informed the Board that the TML Board has not met since the last TCMA Board meeting. The next TML Board meeting is scheduled for October 25 in Austin.

RECEIVE REPORT ON ICMA-RELATED ACTIVITIES

Mark McDaniel updated the Board about the June meeting between the TCMA Executive Committee and representatives of ICMA and a written summary of the meeting was provided to the TCMA Board. A follow-up meeting is scheduled for Monday, September 11 in San Antonio.

Two TCMA-sponsored receptions are planned in conjunction with the ICMA Annual Conference (Saturday, September 9, 5:30-7:30 p.m. at the Institute of Texan Cultures and Monday, September 11, 5:30-7:30 p.m. in the Tower of the Americas).

FINANCIAL REPORT

Kyle Jung presented the proposed FY 2006-07 budgets for TCMA and the Texas Foundation for Local Government as recommended by the TCMA Budget and Planning Committee. The TCMA Budget Committee recommended a budget with an ending deficit of $131,140. On a motion by Michael Ross and a second by Paul Parker, the TCMA Board approved the FY 2006-07 budget as recommended by the TCMA Budget Committee. On a motion by Jared Miller and a second by Michael Ross, the TCMA Board recommended the FY 2006-07 Texas Foundation for Local Government budget, as presented, to the Foundation Board for approval.

OLD/NEW BUSINESS

Kyle Jung presented the revised version of the Sample Employment Agreement to the TCMA Board. The Board discussed the changes made to the version (deleted an arbitration clause and inserted substituted “good cause” language). On a motion by Jared Miller and a second by Linda Weller, the Board approved the Sample Employment Agreement as presented and directed the original “good cause” language be added to the Options section.

Mark McDaniel asked the Board to approve the creation of two additional Task Forces: Large Cities Task Force with Jim Holgersson, City Manager, Arlington, as chair and Laura Huffman, Assistant City Manager, Austin as Vice Chair; and Task Force of Governance with Rickey Childers, City Manager, Longview as chair and Larry Gilley, City Manager, Abilene as vice chair. Without any objections, the TCMA Board approved the creation of these two Task Forces.

ADJOURNMENT

With no other business, the meeting was adjourned at 12:50 p.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT

The Board called the meeting to order at 12:50 p.m. In attendance were Mark McDaniel, Foundation President; Rickey Childers, Board member; Paul Parker, Board member, and Kyle J. Jung, TML Staff.

Rickey Childers moved and Paul Parker seconded to approve the FY 2006-07 Texas Foundation for Local Government budget as recommended by the TCMA Board. The motion was approved.

There being no other business, the Foundation Board adjourned at 12:55 p.m.

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