Board Minutes Archive

BOARD OF DIRECTORS MEETING

TEXAS CITY MANAGEMENT ASSOCIATION
FRIDAY, APRIL 23, 2010
RESIDENCE INN-MARRIOTT, CONFERENCE ROOM
MIDLAND, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board members: President Courtney Sharp, City Manager, Midland; President-Elect Bill Keffler, City Manager, Richardson; Vice President David Landis, City Manager, Perryton; TML Board Representative Jim Jeffers, City Manager, Nacogdoches; Region 1 Director Colby Waters, City Manager, Canadian; Region 2 Director Rick Osburn, City Manager, Levelland; Region 3 Director David Vela, Assistant City Manager, Abilene; Region 4 Director Julie Couch, City Manager, Rockwall; Region 5 Director Jeff Howell, City Manager, Kilgore; Region 7 Director Ed Broussard, City Manager, Hutto; Region 8 Director David Harris, Assistant City Manager, Schertz; Region 9 Director Charmelle Garrett, Deputy City Manager, Victoria; Region 10 Director Wendy Smith, Assistant City Manager, McAllen; Representative of the Assistants’ Organizations Jeffrey Trinker, Assistant Economic Development Director, Rosenberg. Guests: ICMA Vice President Tom Muehlenbeck, City Manager, Plano; Mike Perez, City Manager, McAllen. TML Staff: Kyle J. Jung.

President Courtney Sharp called the meeting to order at 9:00 a.m. and welcomed those in attendance. Regional representatives updated the Board concerning regional activities and openings.

On a motion by David Harris and a second by Julie Couch, the Board excused the absences of Paul Parker, Modesto Mundo, and Julie Johnston.

Tom Muehlenbeck, chair, TCMA Legacy Leaders Task Force, updated the Board on the current status of the Legacy Leaders project. The final DVD with interviews will be given to all registered delegates at the June TCMA Annual Conference. Also, a copy of the DVD will be sent to ICMA for inclusion in their Legacy Leaders project.

MEETING MINUTES
On a motion by David Harris and a second by Jeff Howell, the Board approved the January 29, 2010, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS
President Courtney Sharp commented that TML Deputy Executive Director Gary Watkins announced his retirement, after 37 years at TML, effective June 30, 2010. Since most of his TML service involved TCMA, Courtney Sharp stated that TCMA should recognize this long service by awarding Gary Watkins a TCMA Distinguished membership. Pursuant to the TCMA Guidelines for Responsible Action, the TCMA Board was required to vote to add this item to the agenda. On a motion by David Landis and a second by Jim Jeffers, the Board added this item to the agenda.

On a motion by Bill Keffler and a second by Jim Jeffers, the TCMA Board unanimously awarded a TCMA Distinguished membership to Gary Watkins.

On a motion by David Landis and a second by Julie Couch, the following Life and new memberships were approved:
Life:
Jack Huffman, city manager of Orange and Irving
Jerry McGuire, city manager of Tulia, Huntsville, Odessa, and Conroe

Full
Rick Chaffin, Deputy City Manager, McKinney
Jennifer E. Garver, City Manager, Uvalde
Kevin Hagan, City Manager, Merkel
Greg Leveling, City Administrator, Runaway Bay
Leonardo Olivares, City Manager, Weslaco
Deck Shaver, City Administrator, Moulton
Donald R. Warschak, P.E. City Manager Columbus

Associate
Guy D. Andrews Dir. Comm. Develop. Conroe
Russell Dean Grubbs, Water Utilities Manager, Nacogdoches
Aretha Harvey, Asst. to the City Manager, McKinney
Tina Jauz, Asst. to the City Manager, Midland
Traci E. Leach, Asst. to the City Manager, Farmers Branch
Trudy Lewis, Project Coordinator, Arlington
Mary Ann Miller, Management Assistant I, Longview
Cynthia Raleigh, Exec. Asst. to Asst. City Managers, Schertz
Brynn Reynolds, Asst. To the City Manager, Temple
Gina Roberson Rivon, Asst. to the City Manager, Baytown
Janay Tieken, Grants Administrator, McKinney
Jennifer Wichmann, Admin. Services Manager, Arlington

Cooperating
Leticia M. Callanen, Consultant, Clipboard Consulting
Octavio A. Garza, Assistant, City Engineer New Braunfels
Gregory E. Rose, President, Rose Dev. Corp.
Joe Tooley, Attorney, Attorneys & Counselors

Student/Intern
Mickey Ary, Student, Texas Southern Univ.
Jonathan Blackman, Student, UT Arlington
Greg Hutson, Student, UT Arlington
Isaac Linton, Studen, UNT
Phil Wagner, Student, Univ. of Kansas
Nathan Watkins, Intern, Mont Belvieu

RECEIVE REPORTS FROM TCMA COMMITTEES
Courtney Sharp, chair, TCMA Executive Committee, informed the Board that the results of the recent statewide TCMA Board officer elections were forwarded to the TCMA Executive Committee, and they accepted the results as presented. David Landis did not participate in the committee vote.

Bill Keffler, chair, TCMA Professional Development Committee, updated the Board about the status of the TCMA Annual Conference in Galveston.

The 2011 TCMA Annual Conference host city, Frisco, requested that TCMA consider changing the dates of the conference to help with social events planning during the conference. On a motion by Bill Keffler and a second by Jeff Howell, the Board approved a change in the dates of the 2011 TCMA Annual Conference from June 24-26 to June 10-12. Changes in the hotel contract for the conference will be made accordingly.

David Landis, chair, TCMA Membership Committee, updated the Board about the TCMA Membership Committee activities. The committee met on April 1-2, interviewed applicants for the TCMA scholarships, and made recommendations regarding the TCMA professional awards and scholarships applications.

On a motion by David Landis and a second by Jim Jeffers, the Board awarded the TCMA professional Awards, as recommended by the committee.

On a motion by David Landis and a second by Jim Jeffers, the Board approved a request from the committee for the TCMA President to award a Presidential award, as recommended by the committee.

On a motion by David Landis and a second by Jim Jeffers, the Board modified the eligibility requirements for the Terrell Blodgett Academician award to include current and retired academics, as recommended by the committee.

The TCMA Board referred a question on expanding eligibility for the TCMA Lifetime Achievement award to include TCMA Full members and retired TCMA members to the TCMA Membership Committee for consideration.

On a motion by David Landis and a second by Rick Osburn, the Board approved the Barney L. Knight/ CPM scholarships, as recommended by the committee.

On a motion by David Landis and a second by Jim Jeffers, the Board approved the Clarence E. Ridley scholarships, as recommended by the committee.

Kyle Jung informed the Board that there are 91 individuals on the delinquent list who will be dropped from TCMA for non-payment of 2010 TCMA dues.

Courtney Sharp provided a brief update concerning the TCMA Nominating Subcommittee’s action regarding canvassing the recent TCMA ballot. The following were elected: David Landis – president-elect, Randy Criswell – TML Board representative, and Bert Lumbreras – vice president.

Julie Couch, chair, TCMA Ethics Committee, updated the Board about activities the committee is considering. These include the development of a standard ethics program that can be presented by TCMA members at regional meetings that will satisfy the ethics training, and the development of criteria that can be used to evaluate other ethics training presentations to ensure they meet the ethics training requirements. Also, Julie Couch has been contacted by the Colorado City/County Management Association regarding the TCMA online ethics program.

RECEIVE REPORT ON TML-RELATED ISSUES
Jim Jeffers, TML Board representative, updated the TCMA Board about the current search for the next TML executive director.

RECEIVE REPORT ON ICMA-RELATED ISSUES
ICMA Vice President Tom Muehlenbeck updated the TCMA Board about the following items: the discussion regarding a proposed rotation agreement between ICMA mountain-plains states concerning the ICMA vice presidential positions; the ICMA Annual Conference planned for San Jose, California; the ICMA strategic plan; and the ICMA Value of the Profession campaign. No action was taken.

Courtney Sharp reminded the TCMA Board that there is a non-ceo vice president position from the ICMA mountains-plains region, and TCMA should encourage ICMA members from Texas to consider running for this position. Charmelle Garrett and David Harris volunteered to contact non-ceo TCMA members to find out who might be interested. Kyle Jung provided a list of non-ceo TCMA members who are also ICMA members to Charmelle Garrett and David Harris. The TCMA Board will consider candidate endorsements at the June 24 meeting.

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Jeffrey Trinker, assistant organizations representative, updated the Board on recent activities of the statewide assistant organizations.

FINANCIAL REPORT
Kyle Jung presented the balance sheets and profit and loss statements for TCMA and the Texas Foundation for Local Government ending February 28, 2010.

OLD/NEW BUSINESS
The TCMA Board decided that a formal policy was needed to define the process for endorsing candidates for the ICMA Board. On a motion by David Landis and a second by Jim Jeffers, the Board approved a policy concerning endorsements for the ICMA Board. The policy’s main requirements are the individual must be a TCMA member, reside in Texas, have past service on the TCMA Board (as a statewide officer, regional TCMA Board representative, or director at-large), and must submit a written request to the TCMA Board with the endorsement of at least 15 ICMA Corporate members.

Mike Perez, TMRS Advisory Committee member, updated the Board about recent activities of the committee, and Greg Vick provided a written update that was included in the Board packet.

ADJOURNMENT
With no other business, the meeting was adjourned at 11:49 a.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG)
The Board called the meeting to order at 11:50 a.m. and those attending were Courtney Sharp, Foundation president; Bill Keffler, Board member; David Landis, Board member; Jim Jeffers, Board member. Also in attendance were members of the TCMA Board and Kyle J. Jung, TML staff.

The TFLG Board reviewed the February 28, 2010, financial statements for TFLG as presented.

On a motion by David Landis and a second by Jim Jeffers, the Board approved the February 28, 2010, financial statements as presented.

There being no other business, the Foundation Board adjourned the meeting at 11:51 a.m.

The next TCMA Board meeting is scheduled for June 24, 2010, in Galveston (prior to the TCMA Annual Conference).

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