Board Minutes Archive

BOARD OF DIRECTORS MEETING

FRIDAY, APRIL 7, 2006
LINCOLN ROOM, HOLIDAY INN EXPRESS
LONGVIEW, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board Members: President Rickey Childers, City Manager, Longview; President-Elect Mark McDaniel, Deputy City Manager, Tyler; Vice President Mike Perez, City Manager, McAllen; TML Board Representative David Landis, City Manager, Perryton; Immediate Past President Craig Lonon, City Manager, Harlingen; Region 2 Director Jared Miller, City Manager, Snyder; Region 3 Director Darron Leiker, City Manager, Wichita Falls; Region 4 Director Tom Hart, City Manager, Grand Prairie; Region 5 Director Jim Blanchard, City Manager, Mount Vernon; Region 6 Director Ricky Jorgensen, City Manager, Vidor; Region 7 Director Dick Fletcher, City Manager, Robinson; Region 9 Director Tom Blazek, City Manager, Rockport; Region 10 Director Sunny Philip, City Manager, La Feria; Director-at-Large Laura Huffman, Assistant City Manager, Austin; Representative of the Assistants’ Organizations Eric Olmedo, Assistant to the City Manager, Rowlett. Guests: Debbie Brooks Feazelle, City Manager, La Porte; Paul Feazelle, TCMA member; Joe LaBeau, Human Resources Director, McAllen. TML Staff: Gary Watkins and Kyle J. Jung.

President Rickey Childers called the meeting to order at 8:07 a.m. and welcomed those in attendance.

Regional representatives updated the Board concerning regional activities and openings. Regarding the openings list, the staff was instructed to learn the status of Alpine and add the City of Bryan.

On a motion by Craig Lonon and a second by Jared Miller, the Board excused the absences of Linda Weller and Larry Dovalina.

MEETING MINUTES

Upon a motion by Craig Lonon and a second by Mark McDaniel, the Board approved the January 13, 2006, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Upon a motion by Ricky Jorgensen and a second from Craig Lonon, the following Life memberships were approved: Denny Arnold, Rolando Bono, Ron Cox, John Gayle, Jeff Holberg, and Lanny Parish.

Upon a motion by Tom Hart and a second from Dick Fletcher, the following memberships were approved:

FULL
Charles (Tommy) Bartosh, CM, Silsbee
Joni Clarke, ACM, Hutto
Pat DiGiovanni, DCM, San Antonio
Brandon Emmons, CM, Gatesville
Michael Jez, CM, Webster
Dolph Johnson, ACM, Saginaw
Elizabeth Leonesio, CM, Natalia
Dowell Matthews, CM, Anson
Danny Parker, CA, Olney
Mo Raissi, CM, Jacksonville
Colby Waters, CM, Canadian

ASSOCIATE
David Beach, Asst to the CM, West University Place
Jena Hawkins, Admin Srvs. Coordinator, Oak Point
Opal Mauldin Robertson, Asst to the CM, Lancaster

AFFILIATE
Chad Wetzel, Budget Manager, Corinth

COOPERATING
Jeffrey Beene, Colonel, USAF
Robert Bradshaw, TM, Indian River Shores, Florida
Sara Wilson, Sr. Econ. Dev. Spec, LCRA

STUDENT/INTERN
Brian Maness, Intern, Hurst
Jennifer May, Student/Intern, Merriam
Mark Monroe, Student and Councilmember, Garland
Scott Morris, Student
Brynn Reynolds, Student, Huntsville
Carrie West, Student & Lieutenant, Corinth

FINANCIAL STATEMENTS

Kyle Jung presented the Profit and Loss Statements and Balance Sheets for TCMA and the Texas Foundation for Local Government for the period ending February 28, 2006. On a motion by Ricky Jorgensen with a second from Mike Perez, the Financial Statements were accepted.

ADOPTION OF THE 2006-2008 TCMA STRATEGIC PLAN

Upon a motion by Craig Lonon and a second by Mike Perez, the Board approved the 2006-2008 TCMA Strategic Plan as amended and will present it to the membership at the Business meeting at the TCMA Annual Conference in Corpus Christi.

RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES

Craig Lonon, Chair, Nominating Committee, updated the Board on the proposed Constitutional change combining the Associate and Affiliate member categories. Upon a motion by Craig Lonon and a second by Mark McDaniel, the Board approved the proposed Constitutional changes as presented.

While discussing the 2006-2008 TCMA Strategic Plan, the Board addressed the issue of endorsements on new member applications. Upon a motion by Craig Lonon and a second by Mark McDaniel, the Board approved a proposed change requiring only one Full member endorsement instead of the current two Full member endorsements.

While discussing proposed changes to Life member requirements, the Board approved a proposed change in Life member dues and TCMA Annual Conference registration fees. Upon a motion by Mike Perez and a second by Jim Blanchard, the Board approved a proposed Constitutional change to require Life members to pay annual TCMA membership dues and TCMA Annual Conference registration fees at the same rate as TCMA Student members.

All three proposed Constitutional changes will be voted on by the TCMA voting members at the Business meeting, currently scheduled for Saturday, June 3, at the TCMA Annual Conference in Corpus Christi.

Mike Perez, Chair, Membership Committee updated the Board about recent committee actions. Upon a motion by Mike Perez and a second by Craig Lonon, the Board awarded the 2006-2007 Clarence Ridley Scholarship to David Schwartz and the 2006 Barney Knight/CPM scholarships to Ricky Jorgensen and Crista Bromley and increased the CPM Scholarship to $4,100.

The Board discussed the sample employment agreement reviewed by the Membership Committee and asked the Committee to incorporate other benefits into the sample document. The draft will be included in the June Board meeting agenda.

The Board discussed the TCMA Professional Awards and upon a motion by Mark McDaniel and a second by Craig Lonon, the Board approved the recommendation for the Mentoring Award. Upon a motion by Mike Perez and a second by Craig Lonon, the Board approved a recommendation for the Administrator of the Year. By consensus, the Board authorized the Executive Committee to discuss and possibly award the Lifetime Achievement Award.

The Board discussed a request to change the requirements for granting a Life membership from years of membership to years of service. The Board decided not to change the requirements.

Debra Feazelle, Chair, University Relations Task Force, updated the Board about the pilot Internship Program. Upon a motion by Mark McDaniel and a second by Craig Lonon, the Board approved the pilot program with amendments to add $3,000 to cover taxes bringing the total program’s cost to $13,000, and provide recommendations to the Executive Committee for final selections.

Kyle Jung updated the Board about the bids to host the 2008 TCMA Annual Conference. Upon a motion by Jared Miller and a second by Darron Leiker, the Board awarded the 2008 TCMA Annual Conference to the City of Arlington.

RECEIVE REPORT ON TML-RELATED ACTIVITIES

David Landis, TML Board Representative, provided an update of recent TML Board activities including activities for the Special Legislative and Regular Legislative Sessions. Also, he updated the Board about the City of Houston TML membership issue.

RECEIVE REPORT ON ICMA-RELATED ACTIVITIES

Kyle Jung updated the Board about a proposed TCMA/ICMA program to encourage TCMA members who have not attended an ICMA Annual Conference to go to the upcoming ICMA Annual Conference in San Antonio. Upon a motion by Craig Lonon and a second by Laura Huffman, the Board approved the scholarship program and application as presented. Estimated cost will be $15,000.

To provide additional support for the ICMA Annual Conference, upon a motion by Craig Lonon and a second by Tom Blanchard, the Board approved a conference sponsorship of the Opening Reception at a cost of $20,000 and decided to budget an additional $5,000 ($10,000 total) for the TCMA reception at the 2006 ICMA Annual Conference in San Antonio.

OLD/NEW BUSINESS

The Board discussed the TCMA/TCG Financial Planning program and commented that more than 40 members are already using the services. Upon a motion by Craig Lonon and a second by Darron Leiker, the Board approved the continuation of the TCMA/TCG contract and directed the TCMA staff to include funding ($25,000 estimated cost) in next year’s budget for this item.

An executive summary and final report written by Joe LaBeau on City Manager Personality and Career Impacts were provided to the Board. Joe LaBeau recommended the results be shared with those who participated in the survey and the Professional Development Committee and the Mentoring Task Force be advised to include a discussion of the project on their respective agendas for possible use in developing future TCMA programs.

The Board discussed the two Form of Government (FOG) legal opinions TCMA received and upon a motion by Mark McDaniel and a second by Craig Lonon, the Board approved three FOG items: a.) to have no involvement either directly or indirectly with PAC’s, b.) budget for an annual contribution to ICMA’s Fund for the Profession - $10,000 not to be allocated to the corpus, and c.) develop and distribute educational materials addressing form of government issues that can be used by citizens and TCMA members - $15,000.

The Board discussed a TCMA email list service similar to the version used by TMCA (City Clerks). Upon a motion by Ricky Jorgensen and a second by Jared Miller, the Board approved the TCMA email list service to be included in the next TCMA/TML Services Agreement.

Gary Watkins updated the Board about a Member Assistance Program (MAP) that would provide counseling for TCMA members in need. The consensus of the Board was positive and directed the staff to further research this issue and add it to the next meeting agenda for consideration.

The Board was approached by the City of El Paso and the City of Austin to host a future TCMA Annual Conference. The Board referred the issue of host city rotation to the Conferences Planning Task Force to discuss and make a recommendation concerning possibly modifying the list of host cities determined in 2001 (South Padre Island, Galveston, Corpus Christi, San Antonio, and the DFW Metroplex).

ADJOURNMENT

With no other business, the meeting was adjourned at 12:30 p.m.

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