Board of Directors: Meeting Minutes

TEXAS CITY MANAGEMENT ASSOCIATION
Friday, APRIL 1, 2011
RICHARSON CITY HALL, 411 ARAPAHO ROAD, SUITE 201
RICHARDSON, TEXAS

INTRODUCTORY ACTIVITIES
Those in attendance were: TCMA Board members: President Bill Keffler, City Manager, Richardson; President-Elect David Landis, City Manager, Perryton; Vice President Bert Lumbreras, Assistant City Manager, Austin; TML Board Representative Randy Criswell, City Manager, Canyon; Immediate Past President Courtney Sharp, City Manager, Midland; Region 2 Director Glen Hackler, City Manager, Andrews; Region 3 Director David Vela, Assistant City Manager, Abilene; Region 5 Director Jeff Howell, City Manager, Kilgore; Region 6 Director Christal Kliewer, Assistant City Manager, Tomball; Region 7 Director Ed Broussard, City Manager, Hutto; Region 8 Director Ken Roberts, City Manager, Selma; Director-at-Large Julie Johnston, City Administrator, Dickinson; Representative of the Assistants’ Organizations Michelle McCallum, Budget Manager, Denton.  Guests: TCMA Ethics Committee Chair Dan Johnson, Deputy City Manager, Richardson.
TML Staff: Kim Pendergraft and Kyle J. Jung.

Participating by conference call was Region 9 Director Charmelle Garrett, Deputy City Manager, Victoria.

President Bill Keffler, city manager, Richardson, called the meeting to order at 9:20 a.m. and welcomed the TCMA Board members and guests. 

No motion was made for absences.

DISCUSSION WITH BOARD MEMBERS
President Bill Keffler spoke with the TCMA Board regarding TCMA staff changes. Kim Pendergraft and Kyle J. Jung left the room during this discussion.

Regional representatives updated the Board concerning regional activities and openings.

RECEIVE REPORTS FROM TCMA COMMITTEES AND TASK FORCE

2. TCMA Professional Development Committee Chair David Landis, city manager, Perryton, updated the Board about the status of the TCMA Annual Conference program. Total sponsorships to date are $53,000.
   
   
3. TCMA Membership Committee Chair Bert Lumbreras, assistant city manager, Austin, updated the Board about the committee’s activities.  The committee met on March 24-25 and interviewed applicants for the TCMA scholarships. Recommendations were made for the TCMA Professional Awards and scholarships.

On a motion by David Landis and a second by Randy Criswell, city manager, Canyon, the Board approved awarding the TCMA Professional Awards and scholarships as recommended by the committee.

Julie Johnson, city administrator, Dickinson, reported on the status of the in-transition program material. Upon completion of the material and incorporating feedback from each TCMA region, Julie will have a recommendation for the committee.

Kim Pendergraft reported on the status of a Web site redesign, an app for the monthly newsletter, reserving the TCMA name on Facebook, and Twitter. The cost to redesign the Web site is less than $5,000. The fee for an app is $500 initially and $50 per month thereafter. The committee recommended creating a Facebook and Twitter account to reserve the name while a subcommittee develops usage policies. On a motion by Courtney Sharp, city manager, Midland, and a second by Ed Broussard, city manager, Hutto, the Board approved the cost of the Web site redesign, a newsletter app, and reserving the TCMA name on Facebook and Twitter.

Christal Kleiwer, assistant city manager, Tomball, noted that the scholarship named in honor of Tom Muehlenbeck was approved by the Board on January 21, 2011; however, the details of the scholarship were not approved. On a motion by Courtney Sharp and a second by Glenn Hackler, city manager, Andrews, the Board approved the concept of the scholarship being awarded to TCMA dependent children who are graduating seniors. TCMA staff will amend the Membership Committee minutes dated February 11, 2011, with this change. The Membership Committee will continue to develop the scholarship application and criteria.

A copy of the Membership Survey was provided. The Board asked the Membership Committee to review the responses and to provide recommendations.

MEETING MINUTES
On a motion by Courtney Sharp and a second by David Landis, the Board approved the January 21, 2011, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS
On a motion by Bert Lumbreras and a second by Randy Criswell, the TCMA Board unanimously approved a Life membership for George Schrader and the following new members:

Full
Tommy Boykin, Sr.	City Manager		Jasper	Marilyn Sutton, CM, Livingston
Robert Eads	City Manager		Del Rio	Horacia De Leon, ACM, Laredo
Marcus Jahns	City Manager		League City	David Harris, ACM, Schertz
Michael Simpson	City Manager		Olmos Park	Amy Buckert, CA, Balcones Heights
Leo Smith, Jr.	City Administrator		Bangs	David Harris, ACM, Schertz
Keith Webb	City Manager		Eagle Lake	Donald Warschak, CM, Columbus
Associate
Dana Alden	Assistant to the CM		North Richland Hills	Mark Hindman, CM, North Richland Hills
Kyle Kramm	Econ.Dvlp. Specialist		Seguin
Jordan Matney	Assistant to the CM		Portland	Mike Tanner, CM, Portland
Philip Rodriguez	Assistant to the CM		Cedar Park	Brenda Eivens, CM, Cedar Park
Jason Stuebe	Assistant to the CM		College Station	Kathleen Merrill, ACM, College Station
Carole Vanzant	City Sec./Asst. to CA		Fair Oaks Ranch	David Harris, ACM, Schertz
Cooperating
Gerardo Barrera	Contract Administrator		West University Place	Michael Ross, CM, West University Place
Victoria Sykes	Assistant to the CM		Burleson	Curtis Hawk, CM, Burleson
Richard Dorsey	Field Services Rep.		TML IRP	Connie Green, CM, Killeen
Judith DuBose	Comm. Outreach Coord.		Houston	Chuck Pinto, CM, Seabrook
Kyle Kasner	Managing Partner		Kasner and Associates	Ted Barron, CM, Mesquite
Student/Intern
Jacob Whitehurst	Intern		Nacogdoches	Jim Jeffers, CM, Nacogdoches

RECEIVE REPORT ON TML-RELATED ISSUES
Randy Criswell, TML Board representative, updated the Board regarding current TML activities. He encouraged the Board to follow SB720. He reported that the first TML Legislative Webinar was a success and encouraged everyone to register for the next two Webinars. The TML Annual Conference Selection Committee will make a recommendation to the TML Board regarding future conference sites, and the 100th TML Annual Conference will be held in 2012 in Grapevine. Randy reported he will be serving on the TML Budget and Audit Committee.

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Assistants’ Organizations Representative Michelle McCallum, budget director, Denton, updated the Board on recent activities of the statewide assistants’ organizations. The assistants’ organizations will have a four-hour mini conference prior to the TCMA Annual Conference on Thursday, June 8, at the conference hotel. The group is currently looking for sponsors. The assistants will be hosting a networking reception on Saturday, June 11; the location is still pending. On a motion by Bill Keffler and a second by David Landis, the Board moved to sponsor the assistants’ organizations with a $500 donation.

FINANCIAL REPORT
Kyle Jung presented the financial report for TCMA and The Texas Foundation for Local Government. No action was required.

OLD/NEW BUSINESS
The Board was provided a memo with TMRS updates.

ADJOURNMENT
With no other business, the meeting was adjourned at 11:50 a.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG)
Bill Keffler called the meeting to order at 11:50 a.m. and in attendance were Bill Keffler, Foundation president; David Landis, Board member; Randy Criswell, Board member; Bert Lumbreras, Board member; Courtney Sharp, Board member; members of the TCMA Board; guests, Kim Pendergraft and Kyle J. Jung, TML staff.

On a motion by David Landis and a second by Randy Criswell, the Board moved to donate the balance due of $50,000 for the ICMA Life, Well Run campaign from the Foundation funds and leave the remaining funds in an inactive status.

There being no other business, Bill Keffler adjourned the meeting at 11:55 a.m.

The next TCMA Board meeting will be held on June 9, 2011, in Frisco (prior to the TCMA Annual Conference)

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