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BOARD OF DIRECTORS MEETING FRIDAY, APRIL 1, 2005 INTRODUCTORY ACTIVITIES Those in attendance were: President Craig Lonon, City Manager, Cedar Park; President-Elect Rickey Childers, City Manager, Longview; Vice President Mark McDaniel, Deputy City Manager, Tyler; Region 1 Director Linda Weller, City Manager, Gruver; Region 2 Director Jared Miller, City Manager, Crosbyton; Region 4 Director Tom Hart, City Manager, Grand Prairie; Region 5 Director Jay Stokes, City Manager, Gladewater; Region 6 Director Ricky Jorgensen, City Manager, Vidor; Region 7 Director Bert Lumbreras, Assistant City Manager, Waco; Region 8 Director Larry Dovalina, City Manager, Laredo; Region 9 Director Charles Windwehen, Assistant City Manager, Victoria; Region 10 Director Leonardo Olivares, City Manager, Rio Grande City; Director-at-large Karen Daly, City Manager, Greenville; TML Board Representative David Landis, City Manager, Perryton; Immediate Past President Larry Gilley, City Manager, Abilene; Representative of the Assistants’ Organizations Edward Benavides, Management Assistant, San Antonio. Guests: Melissa Byrne Vossmer, Assistant City Manager, San Antonio; Francis Gonzalez, Assistant City Manager, San Antonio; Chris Brady, Assistant City Manager, San Antonio; Crystal Stacy, San Antonio; Alejandra Lopez, UMAST President Elect, San Antonio; Catherine Hernandez, UMAST Vice President, San Antonio; Charlotte Barrett, UMAST Sec/Treasurer, San Antonio. TML Staff: Frank Sturzl, Gary Watkins, Gwena Cearley, and Kyle Jung. President Craig Lonon called the meeting to order at 9:00 a.m. and welcomed the guest and members in attendance. On a motion by Karen Daly and a second by Jared Miller, the Board excused the absence of Matt Benoit. Regional representatives updated the Board concerning regional activities and openings. Frank Sturzl, Executive Director, Texas Municipal League, provided an update of the current status of the most important city-related issues being addressed by the Texas State Legislature. Board members were asked to contact their Representatives and Senators to express their positions on a variety of bills currently being considered. Francis Gonzalez, Assistant City Manager, San Antonio and Chris Brady, Assistant City Manager, San Antonio, provided updates on the requirements of the Host City Committee for the 2006 ICMA Annual Conference. The ICMA Annual Conference Planning Committee will visit San Antonio April 6-8, 2005. Members of the Urban Management Assistants of South Texas provided a brief update of their activities and future plans. The Board thanked the officers of UMAST for their presentation. 2004-2006 TCMA STRATEGIC PLAN The Board received updates from Board members who have assigned responsibilities. A copy of the revised plan is available on TCMA’s Web site and will be included in future Board agendas. MEETING MINUTES Upon a motion by Karen Daly and a second from Ricky Jorgensen, the TCMA Board approved the November 12, 2004, TCMA Board meeting minutes as presented. MEMBERSHIP APPLICATIONS Upon a motion by Mark McDaniel and a second from Bert Lumbreras, the following memberships were approved: LIFE FULL
ASSOCIATE
STUDENT/INTERN
RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES Larry Gilley, Chair of the TCMA Nominating Committee, updated the Board regarding the committee’s March 7 conference call. The Committee recommended that since the positions were uncontested and there were no ballot measures to be considered by the membership, the 2005 election for statewide officers be canceled and the three individuals be declared elected (Mark McDaniel, Deputy City Manager, Tyler – President Elect; Mike Perez, City Manager, McAllen – Vice President; and Laura Huffman, Assistant City Manager, Austin – Director-at-Large). Upon a motion by Larry Gilley and a second from Jay Stokes, the TCMA Board canceled the 2005 Board election and declared the three candidates elected. The motion was unanimously approved. The Nominating committee considered a petition submitted by Craig Lonon to change the TCMA Constitution to allow Life and Distinguished members to endorse membership applications. Upon a motion by Larry Gilley and a second from Karen Daly, the TCMA Board approved the petition and will submit it to the membership at the Business meeting on Saturday, June 11, 2005 during the TCMA Annual Conference. President Lonon, who also chairs the TCMA Financial Planning Task Force, updated the Board regarding the January 13, 2005 meeting of the Task Force. He informed the Board that TCG Consulting had submitted a proposal for financial planning services for TCMA members and a copy had been provided to the TCMA Board. Upon a motion by Craig Lonon and a second by Karen Daly, the Board approved a one-year pilot program based on Option 1 ($22,500 payable by TCMA) in the TCG Consulting proposal. The motion was approved and the program will begin July 1, 2005. Mark McDaniel updated the Board on the activities of the TCMA Membership Committee. Charles Windwehen updated the Board about the TCMA Professional Awards programs. Upon a motion by Charles Windwehen and a second by Mark McDaniel, the Board approved the committee’s recommendations for the Ridley and CPM scholarships as presented. Upon a motion by Bert Lumbreras and a second by David Landis, the Board approved the committee’s recommendations for the Lifetime Achievement, Administrator of the Year, and Mentoring Award in Memory of Gary Gwyn as presented. These scholarships and professional awards will be announced and presented at the TCMA Annual Conference in Galveston. Mark McDaniel updated the Board about the proposed changes to the TCMA Code of Ethics guidelines. Upon a motion by Mark McDaniel and a second by Karen Daly, the Board approved the proposed change to Tenet 11 regarding equal opportunity as presented. Upon a motion by Mark McDaniel and a second by Rickey Childers, the Board approved the proposed change to Tenet 3 regarding the reporting of ethical violations. It was agreed that complaints must be in writing, signed, and with an option for the complaintant to have their identity withheld from the respondent. Mark McDaniel also updated the Board about the ongoing membership drive; a possible joint membership application with UMANT, the status of the Mentoring Task Force, and for future TCMA Board consideration, mandatory ethics training. Rickey Childers updated the Board about the activities of the Professional Development Committee and the status of the TCMA Annual Conference program. The Board reiterated past Board policy to include ethics training in the TCMA Annual Conference. Rickey said that the Conference Task Force will meet on April 22nd and will work to include ethics training in the educational program. David Landis, Chair of the Public Relations Committee updated the Board about the Form of Government Task Force. Members of the Task Force and TCMA staff are working with the Texas Association of Municipal Information Officers (TAMIO) to determine how materials could be developed to standardize the message TCMA wishes to include in presentations on the council-manager form of government. Also, an opinion from the TML General Counsel was provided to the TCMA Board indicating that it would be a violation of the Texas Elections Code to spend association funds (much of which is from cities through dues payments) to influence an election. Craig Lonon updated the Board about actions taken by the TCMA Executive Committee since the last TCMA Board meeting. The TCMA Legislative Task Force asked TCMA to send Frank Sturzl, TML Executive Director, a letter asking him to inform the city manager when a city employee testified before a State Legislative Committee in opposition to a TML position. Also, the TCMA Executive Committee approved the 2005-2006 TCMA-TML Services Agreement. The TCMA Board discussed the composition of the TCMA Committees and Task Forces and decided, for continuity in the first year of the new committee/task force structure, to invite those committee and task force members who have attended at least one meeting to remain on their respective committee or task force for the next year (2005-2006). Those Committee and Task Force members who had not attended at least one meeting since July 1, 2004 will be removed and additional volunteers will be added. TCMA Regional Presidents will be asked to name replacements from their region to open slots on the Committees. The incoming TCMA President will appoint the Committee Chairs and Vice Chairs from the TCMA Board members as detailed in the TCMA Executive Committee Job Descriptions. This process will take place in May, allowing time for open slots and additional volunteers to be identified, prior to the TCMA Annual Conference in June. If needed, names of additional Task Force volunteers may be collected at the TCMA Annual Conference. RECEIVE REPORT ON TML-RELATED ACTIVITIES David Landis updated the Board on the two TML Board meetings held since the last meeting of the TCMA Board. RECEIVE REPORT ON ICMA-RELATED ACTIVITIES Several years ago, TCMA agreed to provide $25,000 to be used to assist the City of San Antonio as host of the 2006 ICMA Annual Conference. As of June 30, 2005, these funds will be accumulated. Upon a motion by Rickey Childers and a second by Karen Daly, the Board approved and authorized the staff to provide a $25,000 check to the City of San Antonio Host City Committee to be used as they determine for the 2006 ICMA Annual Conference. Kyle Jung provided a set of proposed changes to the TCMA-ICMA Partnership agreement signed in 1996. Upon a motion by Karen Daly and a second by Bert Lumbreras, the Board authorized the TCMA staff to begin negotiations with ICMA to develop a revised TCMA-ICMA Partnership agreement, for the TCMA Board’s approval. FINANCIAL STATEMENTS Kyle Jung presented the financial statements for TCMA and the Foundation for Local Government for the period ending February 28, 2005. OLD/NEW BUSINESS Craig Lonon presented a petition to amend the TCMA Constitution to allow Life and Distinguished members of TCMA to endorse applications for TMCA membership. Upon a motion by Larry Gilley and a second by Karen Daly, the Board approved the petition and will present it to the membership for a vote at the June 11, 2005 Business meeting at the TCMA Annual Conference. Gwena Cearley asked the TCMA Board for direction regarding the TCMA membership classifications eligible for in-transition services. Upon a motion by Rickey Childers and a second by Tom Hart, the Board decided that only Full and Associate members of TCMA are eligible for in-transition services. ADJOURNMENT There being no further business, the TCMA Board adjourned at Noon. TEXAS FOUNDATION FOR LOCAL GOVERNMENT The Board called the meeting to order at 12:05 p.m. In attendance were Craig Lonon, Foundation President; Rickey Childers, Foundation Vice President; Mark McDaniel, Board member; David Landis, Board member; and Larry Gilley, Board member. Rickey Childers moved and Larry Gilley seconded to accept the Profit and Loss and Balance Sheets ending February 28, 2005 and to approve the 2005-2006 Foundation-TML Services Agreement. The motion was approved. There being no other business, the Foundation Board adjourned at 12:10 p.m. |
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