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BOARD OF DIRECTORS MEETING FRIDAY, MARCH 6, 2009 INTRODUCTORY ACTIVITIES Those in attendance were: TCMA Board Members: President Paul Parker, City Manager, Lufkin; President-Elect Courtney Sharp, City Manager, Midland; Vice President Bill Keffler, City Manager, Richardson; TML Board Representative Jim Jeffers, City Manager, Nacogdoches; Region 1 Director Terri Johnson, City Manager, Friona; Region 3 Director Lambert Little, City Administrator, Hico; Region 4 Director Julie Couch, City Manager, Rockwall; Region 5 Director Bob Turner, City Manager, Tyler; Region 6 Director Chip VanSteenberg, City Administrator, Shenandoah; Region 7 Director Terry Roberts, City Manager, Brenham; Director-at-Large Julie Johnston, City Administrator, Dickinson; Representative of the Assistants’ Organizations Mirenda McQuagge-Walden, Special Projects Manager, Bedford; TML Staff: Kyle J. Jung. President Paul Parker called the meeting to order at 9:00 a.m. and welcomed those in attendance. Regional representatives and the assistants’ organizations representative updated the Board concerning regional activities and openings. On a motion by Lambert Little and a second by Bob Turner, the Board excused the absences of Mike Perez, Rick Osburn, David Harris, Gary Broz, and Wendy Smith. MEETING MINUTES On a motion by Courtney Sharp and a second by Bill Keffler, the Board approved the December 5, 2008, TCMA Board meeting minutes as presented. MEMBERSHIP APPLICATIONS On a motion by Julie Couch and a second by Julie Johnston, the following new memberships were approved: Full Associate Cooperating Student On a motion by Courtney Sharp and a second by Terri Johnson, the TCMA Board approved a Life membership for James Murray (former city manager of Fritch, Spearman, and Vernon). RECEIVE REPORT FROM TCMA COMMITTEES Paul Parker, chair, TCMA Executive Committee, updated the Board about the TCMA-TML Services Agreement approved by the TCMA Executive Committee and signed by Paul Parker on February 24, 2009. Also, the Texas Foundation for Local Government (TFLG) Board approved and Paul Parker signed its Services Agreement with TML on February 24, 2009. Courtney Sharp, chair, TCMA Professional Development Committee, updated the Board about recent committee activities. On a motion by Jim Jeffers and a second by Mirenda McQuagge-Walden, the Board approved a committee recommendation to award the 2011 TCMA Annual Conference to the City of Frisco and the 2012 TCMA Annual Conference to the Town of South Padre Island. By unanimous consent, the TCMA Board approved a committee recommendation not to coordinate or hold TCMA-sponsored sessions at the 2009 TML Annual Conference. Jim Jeffers, chair, TCMA Communications Committee, updated the Board about recent committee activities. On a motion by Jim Jeffers and a second by Julie Johnston, the Board approved a committee recommendation to discontinue the TCMA “crisis team.” On a motion by Jim Jeffers and a second by Terri Johnson, the Board approved a committee recommendation to investigate possible events that could be co-sponsored with ICMA using teleconferencing and asked the TCMA Professional Development Committee to identify possible topics and speakers. On a motion by Terri Johnson and a second by Chip VanSteenberg, the Board approved a committee recommendation to discontinue the list of speakers and place a notice on the TCMA Web Site directing people looking for speakers to the online membership roster. On a motion by Jim Jeffers and a second by Julie Couch, the Board approved a committee recommendation to ask the Texas Foundation for Local Government (TFLG) Board to develop materials that could be used by TCMA members to make presentations on the council-manager form of government. Bill Keffler, chair, TCMA Membership Committee, updated the Board about recent committee activities. On a motion by Courtney Sharp and a second by Lambert Little, the Board approved a committee recommendation to provide the monthly TCMA newsletter only in electronic format. On a motion by Lambert Little and a second by Courtney Sharp, the Board approved a committee recommendation to approve four applications for the TCMA-ICMA membership incentive program. On a motion by Julie Johnston and a second by Julie Couch, the Board approved a committee recommendation to award the TCMA Annual Conference New Professional’s Scholarship to Kellye Cunningham, assistant to the city manager, Burleson. By unanimous consent, the TCMA Board approved the committee’s recommendations for the TCMA professional awards and to discontinue any financial award as part of the TCMA Administrator of the Year award. On a motion by Julie Johnston and a second by Mirenda McQuagge-Walden, the Board approved a committee recommendation to award the Barney Knight/CPM Scholarships to Troy Hartman and Michael Peacock. On a motion by Lambert Little and a second by Julie Johnston, the Board approved a committee recommendation to award the Clarence Ridley Scholarship to Dana Conklin, Cythnia Henry, and Samantha Woodmancy. Kyle Jung updated the Board about the timeline to mail TCMA ballots (March 16, 2009) and the deadline for the ballots to be returned (April 3, 2009). A subcommittee of the TCMA Nominating Committee will count and canvass the ballots on April 8. Bob Turner updated the Board about recent ethics issues across the state. On a motion by Terry Roberts and a second by Bob Turner, the Board approved a change in the ethics training requirement. Only TCMA Full and Associate members will be required to take two hours of ethics training every two years. Life, Distinguished, Cooperating, and Student/Intern members will be encouraged to take the training. The change from an annual requirement to every two years will take effect immediately. RECEIVE REPORT ON TML-RELATED ISSUES Jim Jeffers, TML Board representative, updated the TCMA Board about recent TML Board activities. RECEIVE REPORT ON ICMA-RELATED ISSUES Kyle Jung updated the Board about recent ICMA activities. On a motion by Chip VanSteenberg and a second by Courtney Sharp, the Board approved a requested endorsement from Jim Blagg, assistant city manager, Southlake, for his candidacy for ICMA president. RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES Mirenda McQuagge-Walden, assistant organizations representative, updated the Board on recent activities of the statewide assistants organizations. FINANCIAL STATEMENTS Kyle Jung presented the balance sheets and profit and loss statements ending January 31, 2009, for TCMA and the Texas Foundation for Local Government. On a motion by Lambert Little and a second by Bill Keffler, the Board accepted the financials as presented. OLD/NEW BUSINESS Paul Parker, TCMA president, informed the Board that Eddie Solis, TMRS governmental affairs director, asked TCMA to consider passing a resolution of support of the current TMRS bills (HB 360 and SB 908). On a motion by Bill Keffler and a second by Courtney Sharp, the Board approved the requested endorsement for the TMRS bills. Paul Parker stated that he would compose a letter and send it to Eric Henry, TMRS executive director. The TCMA Board asked the TML staff to leave the meeting, and the TCMA Board discussed the evaluation of the activities of the TML staff. The TML staff was asked to rejoin the meeting and was informed that a letter would be written by Paul Parker, TCMA president, and sent to the TML executive director detailing the evaluation. The TCMA president indicated that there were no negative comments received from the TCMA Board members regarding TML staff activities. ADJOURNMENT With no other business, the meeting was adjourned at 11:45 a.m. The schedule for future TCMA Board meetings is: June 4, 2009, in Austin (prior to the TCMA Annual Conference) |
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