Board Minutes Archive

BOARD OF DIRECTORS MEETING

TEXAS CITY MANAGEMENT ASSOCIATION
BOARD OF DIRECTORS MEETING
FRIDAY, JANUARY 29, 2010
TEXAS MUNICIPAL CENTER, THIRD FLOOR CONFERENCE ROOM
AUSTIN, TEXAS

INTRODUCTORY ACTIVITIES

Those in attendance were: TCMA Board Members: President Courtney Sharp, City Manager, Midland; President-Elect Bill Keffler, City Manager, Richardson; TML Board Representative Jim Jeffers, City Manager, Nacogdoches; Immediate Past President Paul Parker, City Manager, Lufkin; Region 4 Director Julie Couch, City Manager, Rockwall; Region 5 Director Jeff Howell, City Manager, Kilgore; Region 6 Director Modesto Mundo, Assistant City Manager, Lake Jackson; Region 7 Director Ed Broussard, City Manager, Hutto; Region 8 Director David Harris, Assistant City Manager, Schertz; Region 10 Director Wendy Smith, Assistant City Manager, McAllen; Director-at-Large Julie Johnston, City Administrator, Dickinson; Representative of the Assistants’ Organizations Jeffrey Trinker, Management Assistant I, Sugar Land. Guests: ICMA Vice President Tom Muehlenbeck, City Manager, Plano; ICMA Vice President Rick Cortes, Assistant City Manager, Seguin. TML Staff: Kyle J. Jung. Participating by conference call were: Vice President David Landis, City Manager, Perryton; Region 1 Director Colby Waters, City Manager, Canadian; and Region 3 Director David Vela, Assistant City Manager, Abilene.

President Courtney Sharp called the meeting to order at 9:00 a.m. and welcomed those in attendance and those participating by conference call.Regional representatives updated the Board concerning regional activities and openings.

On a motion by David Harris and a second by Julie Couch, the Board excused the absence of Rick Osburn.

MEETING MINUTES

On a motion by David Harris and a second by Jim Jeffers, the Board approved the August 28, 2009, TCMA Board meeting minutes as presented.

MEMBERSHIP APPLICATIONS

Jeff Howell shared concerns about one of the prospective members brought to him by a member in Region 5. Deliberation by the TCMA Board established a consensus that the concerns were unsubstantiated.

On a motion by Jim Jeffers and a second by Julie Couch, the following new memberships were approved:

Life:
Larry Cunningham, city manager of Lubbock and North Richland Hills
Richard (Dick) Fletcher, city manager of Robinson and Brownfield
James (Rod) Hogan, deputy city manager of Plano

Full Susan Bradley City Administrator Krugerville Larry Brown City Manager Mexia Robert Cervenka City Manager Robinson Eric Gage City Manager La Marque Pete Kampfer City Manager Colorado City Jim Parrish Deputy City Manager McKinney Bruce Pearson City Manager Cibolo Patricia Phipps City Manager Friona Philip Sanders City Manager Anna Eric Strong City Manager Ferris Associate Stacy Buckley H. R. Manager Murphy John Eaglen Strategic Services Mgr./ACM Frisco Daniel Ford Asst. to the CM Frisco Erik Rejino Dir. of Admin. Services Levelland Ron Ruthven Director Colleyville Noah Simon Dir. of Comm. Development Forney Cooperating William Turk Director, MPA program UT-Pan American Student Arlinda Arriaga Student St. Mary’s University John Crawford Student UNT Paul Fagin Student TX A&M Douglas Rohrabaugh Student TX A&M - Commerce Lindsey Rumburg Intern Nacogdoches John W. Sone Student TSU-San Marcos Adam Wilborn Intern Fairview

RECEIVE REPORTS FROM TCMA COMMITTEES

Courtney Sharp, chair, TCMA Executive Committee, informed the Board about the discussions the committee had with ICMA representatives regarding the recent ICMA vice presidential selection process. Also, Courtney Sharp updated the Board about the endorsement of Southlake Assistant City Manager Jim Blagg’s candidacy for ICMA president elect that the committee forwarded to ICMA. Finally, Courtney Sharp updated the Board about the 2010-2011 TCMA-TML services agreement that the committee approved and signed.

Bill Keffler, chair, TCMA Professional Development Committee, updated the Board about the TCMA Professional Development Committee meeting on January 28, 2010, and the development of the TCMA Annual Conference program. On a motion by Jim Jeffers and a second by Jeff Trinker, the Board decided against coordinating or holding TCMA sessions at the 2010 TML Annual Conference.

On a motion by David Harris and a second by Jim Jeffers, the Board approved the application submitted by the City of San Marcos to host the 2013 TCMA Annual Conference (June 19-23, 2013, are the preferred dates).

David Landis, chair, TCMA Membership Committee, updated the Board about the TCMA Membership Committee activities. The next committee meeting is scheduled for April 1-2, when the committee will interview applicants for the TCMA scholarships and make recommendations regarding the TCMA professional award applications.

Paul Parker, chair, TCMA Nominating Committee, informed the Board that the committee had received a request to move a county from one TCMA region to another. On a motion by Bill Keffler and a second by Jeff Howell, the Board decided that since the individual who made the request is no longer working in that county, the Board would take no action on this request.

Julie Couch, chair, TCMA Ethics Committee, informed the Board about the ethics sessions that are being developed for the TCMA City Management Clinic in Salado and the TCMA Annual Conference in Galveston.

Tom Muehlenbeck, chair, TCMA Legacy Leaders Task Force, updated the Board about the status of the interviews being conducted for this project. The goal is to provide all TCMA Annual Conference delegates with a DVD of the interviews and to forward a copy to ICMA for their Legacy Leaders project scheduled to be completed in 2014.

RECEIVE REPORT ON TML-RELATED ISSUES

Jim Jeffers, TML Board representative, informed the TCMA Board about several items (TXDOT meeting, city financial tools, and TMRS issues). No action was taken.

RECEIVE REPORT ON ICMA-RELATED ISSUES

ICMA Vice President Tom Muehlenbeck updated the TCMA Board about the following items: proposed ICMA affiliation agreements, ICMA vice president nomination and election process, ICMA Advisory Board, and a proposed third international vice president. No action was taken.

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES

Jeffrey Trinker, assistant organizations representative, updated the Board on recent activities of the statewide assistant organizations.

FY 2009-2010 TCMA AND TEXAS FOUNDATION FOR LOCAL GOVERNMENT AUDITS

The FY 2009-2010 TCMA and Texas Foundation for Local Government (TFLG) audits were presented by Kyle Jung. On a motion by Paul Parker and a second by Jim Jeffers, the TCMA Board accepted the FY 2008-2009 TCMA audit as presented and made a recommendation that the TFLG Board accept the audit also.

On a motion by Paul Parker and a second by Jim Jeffers, the TCMA Board approved a recommendation to amend the FY 2009-2010 budget and add $5,000 to the Web site and online services line item.

OLD/NEW BUSINESS

On a motion by Jim Jeffers and a second by David Harris, the Board approved the creation of the TCMA Advocacy Committee, with the TML Board representative appointed as the chair.

On a motion by Wendy Smith and a second by Julie Couch, the Board approved the job descriptions for the TML Board representative and the Director-at-Large as presented. On a motion by Jim Jeffers and a second by Paul Parker, the Board approved the revised TCMA-TCG consulting fee schedule as presented.

The TCMA Board received a written update on TMRS issues from Greg Vick and Mike Perez. No action was taken.

ADJOURNMENT

With no other business, the meeting was adjourned at 11:29 a.m.

TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG)

The Board called the meeting to order at 11:30 a.m. and in attendance were Courtney Sharp, Foundation president; Bill Keffler, Board member; David Landis, Board member; Jim Jeffers, Board member; Paul Parker, Board member; David Landis, Board member (by conference call). Also in attendance were members of the TCMA Board; and Kyle J. Jung, TML staff.

The TFLG Board reviewed and approved the FY 2010-2011 TML-TFLG services agreement by e-mail on January 21, 2010.

On a motion by Jim Jeffers and a second by Paul Parker, the Board accepted the FY 2008-2009 audit as presented.

There being no other business, the Foundation Board adjourned the meeting at 11:32 a.m.

The schedule for future TCMA Board meetings is:
April 23, 2010, in Midland (location TBD by Courtney Sharp)
June 24, 2010, in Galveston (prior to the TCMA Annual Conference)

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