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BOARD OF DIRECTORS MEETING FRIDAY, JANUARY 25, 2008
INTRODUCTORY ACTIVITIES Those in attendance were: TCMA Board Members: President Mike Perez, city manager, McAllen; Vice President Courtney Sharp, city manager, Mount Pleasant; TML Board Representative Greg Vick, assistant city manager, Farmers Branch; Immediate Past President Mark McDaniel, deputy city manager, Tyler; Region 1 Director Terri Johnson, city manager, Friona; Region 2 Director Rick Osburn, city manager, Tulia; Region 3 Director Lambert Little, city administrator, Hico; Region 4 Director Bill Keffler, city manager, Richardson; Region 5 Director Bob Turner, city manager, Tyler; Region 6 Director Michael Ross, city manager, West University Place; Region 7 Director James Fisher, city manager, Bee Cave; Region 8 Director Rick Cortes, assistant city manager, Seguin; Region 10 Director Craig Lonon, city manager, Harlingen; Director at-Large Julie Johnston, city administrator, Dickinson; Representative of the Assistants’ Organizations Catherine Hernandez, Executive Assistant, San Antonio. Guests Eric Henry, Executive Director, TMRS; Rick Menchaca, Board member, TMRS, and former city manager, Midland; Tom Muehlenbeck, city manager, Plano; Linda Groomer, former city manager, Farmers Branch; Monty Wynn, Assistant Director of Legislative Services, TML. TML Staff: Gary Watkins, Kim Pendergraft, and Kyle J. Jung. President Mike Perez called the meeting to order at 9:00 a.m. and welcomed those in attendance. Regional representatives updated the board concerning regional activities and openings. On a motion by Greg Vick and a second by Craig Lonon, the Board excused the absences of Paul Parker and Gary Broz. TMRS UPDATE Eric Henry, executive director, TMRS and Rick Menchaca, board member, TMRS, updated the TCMA board and answered questions about the activities of TMRS since the last update at the TML annual conference in Dallas. Eric Henry asked the TCMA board to appoint a person to represent TCMA during future discussions. Mike Perez asked board members if they would be willing to serve as the TCMA representative and several suggested names were provided. Mike Perez decided that the TCMA executive committee would arrange a conference call in the next two weeks to appoint the TCMA representative. The TCMA board thanked Mr. Henry and Mr. Menchaca for attending the meeting and providing the TMRS update. MEETING MINUTES Upon a motion by James Fisher and a second by Lambert Little, the Board approved the August 24, 2007 TCMA board meeting minutes as presented. MEMBERSHIP APPLICATIONS Upon a motion by Mark McDaniel and a second by Courtney Sharp the following life and new memberships were approved: Life
Full
Associate Cooperating Student RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES Julie Johnston, vice chair, TCMA professional development committee, updated the board about the recent meetings of the committee. The committee made three recommendations. On a motion by Michael Ross and a second by Craig Lonon, the TCMA board approved up to $2,000 for speaker gifts at TCMA educational events. On a motion by Michael Ross and a second by Craig Lonon, the TCMA board approved a change in the TCMA annual conference rotation schedule for 2011 and 2012. The 2011 TCMA annual conference will be held in the Dallas-Fort Worth Metroplex and the 2012 TCMA annual conference will be held in South Padre Island. On a motion by Bill Keffler and a second by Greg Vick, the TCMA board approved a recommendation not to hold TCMA affiliate sessions at the 2008 TML annual conference and instead offer to coordinate the topic and speakers for a TML concurrent session. Michael Ross and Bill Keffler asked Linda Groomer to update the board about the status of the TCMA mentoring program. She stated that there are currently 34 matched pairs of mentor/mentees and 61% of the pairs are in TCMA region 4. Greg Vick, chair, TCMA public relations committee, updated the board about the committee’s recent activities (form of government research work by the University of North Texas; volunteers to talk to university classes on local government issues; volunteers for the form of government crisis team; and Our Town, Texas). Courtney Sharp, chair, TCMA membership committee, updated the board about the committee’s activities. 130 of the 217 individuals who joined during last year’s free membership drive have paid their 2008 TCMA membership dues and 43 of the 87 who did not renew their membership are from TCMA region 8. The committee will meet on February 29 to review applications for the TCMA profession awards and make a recommendation at the March TCMA board meeting. Mark McDaniel, chair, TCMA nominating committee, informed the board that the committee is planning a meeting in early March to review the petitions for the TCMA statewide officer elections and set the ballot. Kyle Jung reminded the Board that a constitutional question will be included on the ballot asking members if the required percentage of members of an assistant’s organization who are TCMA members should be raised from 15% to 20%. This issue was approved last year by the TCMA board and directed that it should be placed on the next ballot. James Fisher, chair, TCMA ethics committee, updated the board about the committee’s activities. The committee revised the TCMA code of ethics and presented a proposed version for the board to consider. On a motion by Michael Ross and a second by Julie Johnston, the board approved the revised TCMA code of ethics as presented. RECEIVE REPORT ON TML-RELATED ISSUES Greg Vick, TML board representative, updated the board about the recent TML board meeting. Greg Vick reminded the Board that the deadline for submitting applications for the TCMA city council of the year award is March 14, 2008. RECEIVE REPORT ON ICMA-RELATED ISSUES Bill Keffler updated the board about the ongoing ICMA strategic planning process. Tom Muehlenbeck, mountain plains region vice president, ICMA, and city manager, Plano, updated the board about recent activities of the ICMA board. Second, he asked the TCMA regional directors if they would help contact the members of TCMA who are not ICMA members and encourage them to join. Third, Tom Muehlenbeck reminded the board that the American Society for Public Administration (ASPA) conference will be held March 8-11, 2008 at the Fairmont hotel in Dallas. James Fisher updated the board about the plans for the ICMA annual conference in Richmond, Virginia (September 21-24, 2008). FINANCIAL STATEMENTS Kyle Jung presented the balance sheets and profit and loss statements ending December 31, 2007 for TCMA and the Foundation for Local Government. On a motion by James Fisher and a second by Lambert Little, the board accepted the financials as presented. OLD/NEW BUSINESS The TCMA board reviewed the performance criteria for the TCMA board and TML staff (Board, Committees, and Task Forces: Guidelines for Responsible Action; TCMA Board Performance Criteria; and Staff Performance Criteria). On a motion by Courtney Sharp and a second by Michael Ross, the board accepted the performance criteria as presented and stated that the evaluation would be conducted at the March TCMA board meeting. As per section II, 1, C, of the Board, Committees, and Task Forces: Guidelines for Responsible Action Mike Perez asked the board to consider an item not on the agenda. On a motion by Bill Keffler and a second by Craig Lonon, the board approved considering an item not on the agenda(research project proposal by Randy Moravec). Greg Vick informed the board about a request he had received from Randy Moravec, director of financial and strategic services, Addison, for TCMA to consider endorsing and financially supporting a research project to study the leadership attributes of municipal financial directors in Texas. On motions by Greg Vick and seconds by Bill Keffler, the board approved endorsing the research project and financially supporting the project, up to a maximum of $1,000. This project will be overseen by the TCMA public relations committee. ADJOURNMENT With no other business, the meeting was adjourned at 12:25 p.m. The next meeting of the TCMA Board is March 28, 2008 in Austin. TEXAS FOUNDATION FOR LOCAL GOVERNMENT (TFLG) The Board called the meeting to order at 12:25 p.m. and in attendance were Mike Perez, foundation president; Courtney Sharp, board member; Greg Vick, board member; Mark McDaniel, board member; members of the TCMA board; Gary Watkins, Kim Pendergraft, and Kyle J. Jung, TML Staff. Craig Lonon updated the foundation board about the upcoming fundraising activities scheduled for April 10-11 in Richardson. Craig Lonon is working with the city of Richardson and other TCMA members to plan the golf tournament, dinner, and educational event. Randy Pennington has agreed to donate his time towards the educational event. There being no other business, the Foundation Board adjourned at 12:30 p.m.
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