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BOARD OF DIRECTORS MEETING FRIDAY, JANUARY
12, 2007 INTRODUCTORY ACTIVITIES Those in attendance were: TCMA Board Members: President Mark McDaniel, Deputy City Manager, Tyler; President Elect Mike Perez, City Manager, McAllen; Vice President Paul Parker, City Manager, Lufkin; Immediate Past President Rickey Childers, Former City Manager, Longview; TML Board Representative Greg Vick, Assistant City Manager, Farmers Branch; Region 1 Director Linda Weller, City Manager, Gruver; Region 2 Director Jared Miller, City Manager, Snyder; Region 3 Director Darron Leiker, City Manager, Wichita Falls; Region 4 Director Tom Hart, City Manager, Grand Prairie; Region 5 Director Jim Blanchard, City Manager, Pittsburg; Region 6 Director Michael Ross, City Manager, West University Place; Region 7 Director Dick Fletcher, City Manager, Robinson; Region 8 Director Rick Cortes, Assistant City Manager, Seguin; Region 9 Director Tom Blazek, City Manager, Rockport; Director-at-Large Laura Huffman, Assistant City Manager, Austin; Representative of the Assistants’ Organizations Matthew Aust, Management Assistant, Sugar Land. Guests: James Fisher, City Administrator, Bee Cave; Karen Daly, City Manager, Greenville; Ron Whitehead, City Manager, Addison; Mike Conduff, ICMA Vice President; Jim Holgersson, City Manager, Arlington; and Pamela Rambo-Estill, Assistant to the City Manager, Arlington. TML Staff: Gary Watkins and Kyle J. Jung. President Mark McDaniel called the meeting to order at 9:00 a.m. and welcomed those in attendance. Regional representatives updated the Board concerning regional activities and openings. Jim Holgersson welcomed those in attendance to Arlington and the hotel that will serve as the main hotel during the 2008 TCMA Annual Conference. The hotel manager also gave a brief welcome and assured the Board that planned renovations to the hotel would not adversely affect TCMA’s 2008 Annual Conference. On a motion by Michael Ross and a second by Tom Blazek, the Board excused the absence of Sunny Philip. MEETING MINUTES Upon a motion by Linda Weller and a second by Jared Miller, the Board approved the August 11, 2006, TCMA Board meeting minutes with two changes (Mike Perez’s excused absence and a spelling correction). MEMBERSHIP APPLICATIONS Upon a motion by Greg Vick and a second from Darron Leiker, the following Life memberships were approved: LIFE Upon a motion by Jim Blanchard and a second from Greg Vick, the following memberships were approved: FULL ASSOCIATE COOPERATING I COOPERATING III STUDENT/INTERN RECEIVE REPORT FROM TCMA COMMITTEES AND TASK FORCES Mark McDaniel updated the Board about meetings the Executive Committee had with Betsy Sherman, Director of Members Services, ICMA. Also, the Executive Committee nominated Mike Perez, City Manager, McAllen as TCMA’s recommendation to the ICMA Nominating Committee. Upon a motion by Greg Vick and a second by Michael Ross, the Board approved this nomination. Mike Perez, Chair, Professional Development Committee, updated the Board about the status of the 2007 TCMA Annual Conference program. The TCMA Board asked the Professional Development Committee to review the Annual Conference host cities rotation list with the possibility of adding El Paso and Austin. The Professional Development Committee recommended the following: first, the Cities of Corpus Christi and San Antonio be dropped from the list. Second, the City of El Paso not be added to the list. Third, a “Central Texas” area be added to the list. On a motion by Mike Perez and a second by Laura Huffman, the Board approved the committee’s recommendations regarding future TCMA Annual Conference host cities locations. The TCMA Annual Conference host cities rotation list now includes South Padre Island, Galveston, the Dallas-Fort Worth Metroplex, and Central Texas. Tom Blazek asked about the possibility of having a “South Texas” area added to the rotation schedule similar to the “Central Texas” area idea. Mr. Perez commented that the rotation schedule was regularly reviewed. Mr. Blazek advised that the Board should expect a letter from Skip Noe, City Manager, Corpus Christi. Greg Vick, Chair, Public Relations Committee, updated the Board about the recent activities of the committee including the TCMA Form of Government project underway at the University of North Texas coordinated by Dr. Abraham Benavides and the “Crisis Team” being organized by the Public Relations Committee members. On a motion by Greg Vick and a second by Paul Parker, the Board approved a TCMA City Council of the Year Award as developed by the committee. This award will have the same deadline for submitting nominations as the other TCMA Professional Awards (February 28, 2007). Paul Parker, Chair, Membership Committee, updated the Board about the recent activities of the committee. In keeping with the 2006-2008 TCMA Strategic Plan, the Membership Committee recommended a membership drive that includes one-year (2007) complimentary TCMA membership for those individuals who join TCMA between February 1 - June 30, 2007. On a motion by Paul Parker and a second by Jared Miller, the Board approved the membership drive recommendation as presented. The Board requested TCMA membership dues renewal be sent out in October instead of December. This change will begin in October 2007. Rickey Childers, Chair, Nominating Committee updated the Board about the timetable for TCMA Statewide Officers election. The Committee will meet between March 5-16 to finalize this year’s ballot. James Fisher, Chair, Ethics Committee, updated the Board regarding recent activities of the committee. The Ethics Committee recommended two hours of mandatory ethics training each year as a condition of continued TCMA membership. Failure to take the required ethics training would be an administrative violation of the TCMA Code of Ethics. Also, the Committee recommended several items about the online TCMA Ethics Training Course. First, the cost (currently $35) will be paid by the individual taking the course. Second, completion of the online TCMA Ethics Course would be a requirement for individuals wishing to join TCMA. Finally, individuals joining as Student members would be required to take the online TCMA Ethics course and pay the course fee, but their first year’s TCMA membership dues would be waived. On a motion by Dick Fletcher and a second by Mike Perez, the Board approved these committee recommendations. Ron Whitehead, City Manager, Addison, updated the Board about recent activities of the Mentoring Task Force. He indicated that 30 mentors have been trained and a mentee orientation was scheduled for later in the afternoon. Karen Daly, Chair, University Relations Task Force, updated the Board regarding recent activities of the Task Force. On a motion by Greg Vick and a second by Darron Leiker, the Board accepted a suggestion from the Task Force to consider doubling the budget for the Internship Program in next year’s budget to a total of $20,000. The Task Force wants to offer each region an opportunity for an intern before opening the intern pool to any area of the State. On a motion by Rickey Childers and a second by Dick Fletcher, the Board approved the Terrell Blodgett Academician Award as presented by the Task Force. Jim Holgersson, Chair, Large Cities Task Force, updated the Board regarding recent activities of the Task Force. Rickey Childers, Chair, Task Force on Governance, updated the Board about recent activities of the Task Force. The Task Force decided to leave the Director at-Large position intact. The Task Force recommended terminating the TCMA-TML Services Agreement with the intent of negotiating a new agreement. On a motion by Rickey Childers and a second by Paul Parker, the Board authorized the Task Force on Governance to draft a new services agreement and authorized the TCMA Executive Committee to negotiate with TML with final approval of the revised TCMA-TML Services Agreement by the full TCMA Board. The TCMA Board adjourned at 11:15 a.m. for a tour organized by the City of Arlington. The Board reconvened at 12:30 p.m. in the Super Bowl 1 room for lunch and to continue the Board meeting. RECEIVE REPORT ON TML-RELATED ACTIVITIES Greg Vick, TML Board Representative, updated the Board about recent activities of the TML Board. He advised that the meeting was primarily devoted to the TML Legislative Program which is now posted on the TML Web site. RECEIVE REPORT ON ICMA-RELATED ACTIVITIES Mike Conduff, ICMA Vice President, updated the Board about recent activities of the ICMA Board. ICMA forwarded a proposal to co-sponsor a Leading Practices Workshop with TCMA in April 2008 in Corpus Christi. On a motion by Mike Perez and a second by Laura Huffman, the Board agreed to co-sponsor the 2008 ICMA Leading Practices Workshop under the Guidelines for Co-sponsoring Events previously approved by the TCMA Board and authorized the TCMA Staff to work with ICMA on the event. Mike Conduff also mentioned: 1. ICMA’s Strategic Planning Process, 2. April 19-20 Regional Summit in Santa Fe, NM, and 3. $1,000,000+ in contested EPA funds. FINANCIAL REPORT Kyle Jung presented the Profit and Loss Statements and Balance Sheets ending November 30, 2006 for TCMA and the Texas Foundation for Local Government. Mike Perez expressed his concern about TCMA’s financial direction and the need to carefully monitor its operating costs in light of its budget deficit. The staff was asked to provide the Board with a list of delinquent members before dropping anyone’s membership so the Board can make final contact. Also presented were the FY 2005-2006 Audits for TCMA and the Texas Foundation for Local Government. On a motion by Mike Perez and a second by Greg Vick, the Board accepted the TCMA FY 2005-2006 Audit. OLD/NEW BUSINESS Mark McDaniel asked the TCMA Board to approve the creation of an additional ad hoc task force to review the proposal submitted by UMANT and make recommendations a the March 30 TCMA Board meeting. On a motion by Rickey Childers and a second by Michael Ross, the Board approved the creation of the Assistants Roundtable Task Force. ADJOURNMENT With no other business, the meeting was adjourned at 1:30 p.m. TEXAS FOUNDATION FOR LOCAL GOVERNMENT The Board called the meeting to order at 1:35 p.m. In attendance were Mark McDaniel, Foundation President; Mike Perez, Foundation Vice President; Greg Vick, Board Member; Rickey Childers, Board member; Paul Parker, Board member; Jared Miller, City Manager, Snyder, Guest; and Gary Watkins and Kyle J. Jung, TML Staff. Kyle Jung presented the FY 2005-2006 Texas Foundation for Local Government Audit. Mike Perez commented that the interest earned line item appeared low for the amount of invested funds. The staff was asked to review the situation and report back to the Board. On a motion by Mike Perez with a second by Rickey Childers, the Foundation Board approved appointing a committee that will develop a strategic plan for future Foundation activities and recommend possible sources and methods to fund these activities. Further, the Board tabled consideration of the online contribution program. There being no other business, the Foundation Board adjourned at 1:50 p.m. |
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